Capital Planning Program Coordinator

3 weeks ago

Toronto, Ontario, Canada Toronto Community Housing Full time

Our Offerings

We provide a competitive compensation package along with a fulfilling career that allows you to make a significant impact. Our comprehensive benefits package caters to the diverse needs of our employees, which includes:

  • Participation in inclusive employee-led networks aimed at education, inspiration, and professional development;
  • A minimum of three (3) weeks of paid vacation, increasing with tenure;
  • Four (4) paid personal days;
  • A defined benefit pension plan with OMERS, featuring full employer matching;
  • Comprehensive health and dental coverage, including a health spending account available from your start date;
  • Employee and family assistance program;
  • Maternity and parental leave top-up (93% of base salary);
  • Access to training and development programs, including tuition reimbursement of $1500 per calendar year;
  • Discounts on fitness memberships;

This position allows for a hybrid work arrangement, providing flexibility to work both from home and at a TCHC location based on operational needs.

Your Impact

Are you enthusiastic about construction and eager to contribute to Canada's largest housing provider, dedicated to enhancing the lives of residents from various backgrounds? If this aligns with your career aspirations, Toronto Community Housing is the right fit for you. We seek a collaborative and strategic team player who thrives in a dynamic environment. In this role, you will collaborate with both internal and external partners to oversee significant and minor structural construction projects focused on retrofit and renewal within residential buildings.

Key Responsibilities

  • Support the execution of the 10-Year Capital Financing Plan;
  • Oversee the development, planning, management, and administration of TCHC's current and future capital plans/programs;
  • Maintain historical data for approximately 372 developments and analyze existing procedures for enhancements;
  • Prepare regular and ad hoc reports for internal and external stakeholders;
  • Update the Asset Planner with completed work;
  • Analyze trends in Facilities Condition Index changes;
  • Assess remaining needs and engage in budget reviews;
  • Collaborate with Facilities Management staff to prioritize work and develop short, medium, and long-term capital plans;
  • Engage stakeholders to evaluate capital work needs;
  • Act as a liaison, collecting and analyzing data from various sources;
  • Present findings to stakeholders in a clear and professional manner;
  • Lead Building Condition Audits to update the Capital Needs Database;
  • Report on the current status of assets at development and building levels;
  • Identify potential errors or omissions through data analysis;
  • Develop reporting formats for various types of information, including past capital projects and current budgets;
  • Create templates for uniform reporting;
  • Contribute to media relations reports that are accurate and comprehensible;
  • Review existing processes for Building Condition Audits and budget prioritization;
  • Participate in discussions regarding work identification and communication;
  • Collaborate with the Senior Director to recommend ongoing process improvements and technology changes;
  • Assist in managing and developing the Capital Planning team;
  • Report to the Facilities Manager of Capital Planning;

Required Qualifications

  • Post-Secondary Degree in Business Administration or a related field, or equivalent work experience;
  • A minimum of 5 years of experience (7 preferred) in a large public or private corporate environment, focusing on policy analysis, performance measurement, or internal controls;
  • Proficiency in business applications, including word processing, spreadsheets, presentations, and databases;
  • Strong analytical skills with the ability to interpret data and prepare reports;
  • Technical experience in Facilities Management and Planning;
  • Leadership experience is preferred;
  • Practical knowledge of facilities management and maintenance service delivery;
  • Familiarity with software applications such as MS Word, Excel, and databases;
  • Excellent interpersonal, conflict resolution, problem-solving, and communication skills;
  • Proficient in Microsoft 365, including Word, Excel, PowerPoint, and Outlook;
  • Strong customer service skills with the ability to communicate effectively with clients, vendors, and staff;
  • Knowledge of Asset Planner software or similar tools is preferred;
  • Understanding of Capital Backlog and tools for assessing the current status of housing stock and Facilities Condition Index calculations;

Next Steps

After submitting your application, we will review your resume and reach out if your skills and experience align with the role. The selection process may include interviews, assessments, and reference checks.

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