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Capital Planning Program Coordinator
2 months ago
What We Provide
Alongside a competitive salary and a fulfilling career where you can truly impact the community, we offer a comprehensive benefits package tailored to meet the diverse needs of our employees, including:
- Opportunities to engage in inclusive employee-led networks aimed at educating, inspiring, and amplifying voices while fostering relationships and providing professional development;
- A minimum of three (3) weeks of paid vacation annually, increasing with tenure;
- Four (4) paid personal days;
- A defined benefit pension plan with full employer matching;
- Comprehensive health and dental coverage, including a health spending account available from day one;
- An employee and family assistance program;
- A maternity and parental leave top-up program (93% of base salary);
- Training and development initiatives, including tuition reimbursement of up to $1500 per calendar year;
- Discounts on fitness memberships;
This position allows for a hybrid work arrangement, enabling you to work some days at a designated location and the remainder from home, with flexibility in the amount of time spent on-site, considering operational needs.
Make an Impact
Are you enthusiastic about construction and seeking a role with Canada’s largest housing provider committed to enhancing the lives of residents from varied backgrounds? If this resonates with your career aspirations, then Toronto Community Housing is the right fit for you. We are in search of a collaborative and strategic team player who thrives in a dynamic and energetic setting. In this position, you will collaborate with a team of internal and external partners to oversee significant and minor structural construction projects for retrofit and renewal in residential buildings.
Key Responsibilities
- Support the 10-Year Capital Financing Strategy;
- Oversee the development, planning, management, and administration of current, medium, and long-term capital plans/programs;
- Maintain historical data and its systems (approximately 372 developments) and analyze current procedures for enhancements;
- Provide regular and ad hoc reporting for internal and external stakeholders;
- Update the Asset Planner on completed work;
- Analyze trends in Facilities Condition Index changes;
- Assess remaining needs and engage in budget reviews;
- Collaborate with Facilities Management staff to prioritize work and drive short, medium, and long-term capital plans;
- Engage stakeholders to review capital work needs;
- Act as a liaison, collecting and analyzing data from various sources;
- Present findings to stakeholders in a clear and professional manner;
- Lead Building Condition Audits to update the Capital Needs Database;
- Report on the current status of assets at development and building levels;
- Analyze data to identify potential errors or omissions through the review of completed audits and stakeholder feedback;
- Determine reporting formats for various types of information, including past capital projects, current and future budgets, and current work status for specific audiences;
- Create templates for uniform reporting;
- Participate in media relations reporting that is accurate and easily comprehensible;
- Review current processes regarding Building Condition Audits and budget prioritization;
- Engage in discussions on work identification and communication;
- Collaborate with the Senior Director to recommend ongoing process improvements, technology changes, or customer service strategies;
- Assist in managing and developing the Capital Planning team;
- Report to the Facilities Manager of Capital Planning;
Qualifications
- Post-Secondary Degree in Business Administration or a related field, or equivalent work experience;
- A minimum of 5 years of experience (7 preferred) in a large public or private corporate environment in areas such as policy analysis, performance measurement systems, internal controls, and accountability systems;
- Proficiency in business applications including word processing, spreadsheets, presentations, and databases;
- Proven ability to analyze and interpret data, and prepare reports and statements;
- Technical experience in Facilities Management and Planning;
- Leadership experience preferred;
- Practical knowledge of facilities management and maintenance service delivery;
- Demonstrated experience with software applications such as MS Word, Excel, and databases;
- Highly developed interpersonal, conflict resolution, problem-solving, and communication skills;
- Proficient in Microsoft 365, including Word, Excel, PowerPoint, and Outlook;
- Excellent customer service skills with the ability to communicate respectfully with clients, customers, vendors, and staff;
- Knowledge of Asset Planner software or similar tools is preferred;
- Understanding of Capital Backlog and tools used to assess and report on the current status of housing stock and Facilities Condition Index calculations.
Next Steps
Upon submission of your application, we will review your resume and reach out if your skills and experience align with the requirements of the role. If selected to proceed, the process may include one or more interviews and/or assessments, along with reference checks.
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