Office Support Specialist

1 week ago

Toronto, Ontario, Canada Sunrise Exhaust Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Sunrise Exhaust Ltd. As an Administrative Coordinator, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Team Support: Supervise and assist other team members as needed to ensure the successful completion of tasks and projects.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Procedure Development: Establish and maintain office procedures and routines to optimize efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and courteous manner.
  • Data Management: Compile and maintain data, statistics, and other information to support business decision-making.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a well-stocked and efficient office environment.
  • Customer Service: Greet visitors, direct them to contacts or service areas, and provide general information about our company and services.
  • Document Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Computer and Technology Skills: Proficient in MS Word and MS Office to support business operations.
  • Work Environment: Ability to work in a fast-paced environment with attention to detail and ability to work under pressure.
  • Personal Suitability: Excellent oral and written communication skills, ability to multitask, and flexibility to adapt to changing priorities and deadlines.
Working Conditions
  • Work Term: Permanent position with 40 hours per week.
  • Work Language: English.

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