Administrative Support Coordinator

4 weeks ago

Toronto, Ontario, Canada IIQAF Full time

Join Our Team
We are seeking a skilled Administrative Support Coordinator to become a vital part of our organization. If you thrive in providing exceptional administrative assistance and ensuring seamless office operations, we would like to connect with you. The successful candidate will demonstrate outstanding organizational capabilities, meticulous attention to detail, and the capacity to manage various tasks efficiently. If you appreciate working in a vibrant setting and collaborating with a diverse group of professionals, this role may be an excellent match for you.

Primary Duties
  • Delivering comprehensive administrative assistance, including managing phone communications, organizing documentation, and overseeing correspondence
  • Scheduling appointments, meetings, and travel logistics
  • Supporting the preparation and distribution of documents
  • Updating and maintaining office systems and databases
  • Tracking and procuring office supplies and equipment
  • Facilitating the onboarding process for new hires, conducting orientation sessions, and managing necessary documentation
  • Handling sensitive information with utmost professionalism and confidentiality
  • Collaborating with colleagues to improve office workflows and efficiency
  • Assisting in the planning and coordination of company events and meetings
  • Completing various projects as assigned
Qualifications
  • High school diploma or equivalent; additional qualifications in office administration are advantageous
  • Proven experience in a comparable position, preferably in a dynamic office setting
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Exceptional organizational and time management abilities, with a strong capacity to prioritize tasks
  • Excellent written and verbal communication skills
  • Strong attention to detail and a high degree of accuracy in all tasks
  • Ability to work independently as well as part of a team
  • Effective problem-solving skills and adaptability to changing priorities
  • Familiarity with office management systems and procedures
  • Commitment to maintaining confidentiality and integrity when handling sensitive information

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