Clinical Administrative Coordinator
1 month ago
Position Overview:
The Clinical Administrative Coordinator plays a vital role in managing the workflow of office operations and executing a diverse range of administrative and secretarial tasks within a healthcare environment.
Key Responsibilities:
- Organize, oversee, and maintain physician on-call schedules, procedural timelines, clinic appointments, and medical staff rounds.
- Draft various documents such as correspondence, reports, and meeting summaries.
- Arrange patient medical appointments and necessary procedures.
- Manage calendars, coordinate meetings, reserve rooms, and handle travel logistics.
- Address scheduling conflicts, complaints, and calendar discrepancies.
- Utilize transcription equipment to convert various documents and reports, including meeting minutes, patient records, medical reports, and manuscripts.
- Monitor financial budgets and reconcile accounts, completing necessary financial documentation including travel expense reports, electronic requisitions, purchase orders, and journal entries.
- Process and reconcile clinical and third-party service billing statements.
- Welcome visitors, manage general inquiries in person, over the phone, and via email, and respond independently to specific inquiries requiring in-depth knowledge of established policies and procedures.
- Engage with patients and their families who may be facing emotional or challenging circumstances.
- Ensure patients comprehend all instructions provided for tests and medical procedures.
- Collect and compile information needed for various grant applications and reports.
- Facilitate the gathering of signatures required for grant applications and agreements.
- Conduct database, literature, and web searches to locate and retrieve necessary documents and articles.
- Prepare and organize examination rooms, ensuring all materials are adequately stocked and arranged.
- Establish and maintain both electronic and physical filing systems.
- Update and manage information across various databases.
- Maintain confidential files and records, handling sensitive information in accordance with established protocols.
- File, retrieve, and dispose of files as necessary.
- Monitor and procure office supplies as needed.
- Attend meetings and document minutes accordingly.
- Assemble, organize, and distribute mailings.
- Open and manage incoming mail and faxes, as well as coordinate courier services.
- Stay informed about relevant medical terminology.
Qualifications:
- Completion of a 2-year Community College diploma in Medical Office Administration or a related discipline.
- A minimum of 3 years of relevant experience is required.
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