Office Coordinator

4 weeks ago

Sudbury, Ontario, Canada 1814631 ONTARIO INC. Full time
Job Overview

We are seeking a dedicated Administrative Assistant to provide essential support within our organization. This role is vital for ensuring smooth operations and effective communication.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 35 hours per week
Educational Requirements
  • Completion of a college, CEGEP, or other non-university certificate or diploma program lasting 1 to 2 years
  • Alternatively, equivalent experience may be considered
Work Environment
  • Relocation costs are not covered by the employer
  • Work settings include retail, wholesale, and business services
Financial Responsibility
  • Budgetary oversight up to $100,000
Key Responsibilities
  • Organize and coordinate seminars and conferences
  • Supervise and train staff members
  • Establish and maintain office procedures
  • Manage recruitment strategies and processes
  • Handle telephone communications and relay messages
  • Analyze employee data and oversee reporting
  • Develop communication strategies
  • Administer payroll processes
  • Greet visitors and direct them appropriately
  • Perform basic bookkeeping duties
  • Coordinate and review various projects
  • Evaluate daily operations and workflow
Technical Skills
  • Proficient in MS Excel, MS PowerPoint, MS Word, and Adobe Acrobat Reader
  • Familiarity with electronic mail systems
Specialization Areas
  • Management of reports and records
  • Financial statement preparation
  • Invoice processing
  • Payroll services
Safety and Security
  • Criminal record check required
Transportation Information
  • Personal transportation is necessary
Work Conditions
  • Ability to work independently in a fast-paced environment
  • Capable of meeting tight deadlines with attention to detail
  • Ability to perform repetitive tasks with minimal supervision
Personal Attributes
  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexibility and adaptability
  • Reliability and time management skills
  • Client-focused and accurate
  • Quick learner and team-oriented
Screening Questions
  • Availability for shift or on-call work?
  • Current legal eligibility to work in Canada?
  • Proximity to the advertised location?
  • Previous experience in a similar role?
  • Possession of required certifications?
Additional Benefits
  • Free parking available

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