Human Resources Coordinator

3 weeks ago

Halifax, Nova Scotia, Canada Dalhousie University Full time

Position Overview

The Human Resources Department at Dalhousie University is dedicated to fostering an environment where employees feel engaged, supported, and motivated to excel. The HR Coordinator will play a pivotal role in the Employee Experience unit, serving as a vital link between Job Design and Talent Management.

Key Responsibilities

  • Develop and manage a variety of documentation related to Job Design, including email communications and the processing of job classification materials. This encompasses job descriptions, data sheets, salary memos, points letters, appeal documents, and various spreadsheets that track the Job Design process. Original composition or the use of standardized letters may be required.
  • Offer guidance and support to employees and supervisors regarding various job design processes. Maintain accurate Job Design records, ensuring updates are made as positions are evaluated or newly created. Verify that job description details are correct before uploading to the relevant systems.
  • Assign National Occupational Classification (NOC) codes to new or modified positions for reporting purposes. Keep the office filing system organized and up to date, creating new files as necessary and recommending improvements to record-keeping systems.
  • Act as the primary contact for high-volume inquiries via email, providing information and assistance to employees and supervisors on Job Design and Talent Management processes. Address queries and support prospective job applicants.
  • Post job openings for staff positions using the Applicant Tracking System, ensuring all details are accurate and tracking the status of competitions, including assigning HR Advisors and updating search statuses.
  • Provide technical support for users of the Applicant Tracking System, assisting applicants and managing candidate workflows in accordance with applicable agreements and principles of equity, diversity, and inclusion.

Note

The successful candidate will have the opportunity for hybrid work arrangements, combining in-person and remote work based on operational needs and university guidelines.

Required Qualifications

  • Completion of an Office/Business Administration program, along with approximately 3 to 5 years of relevant experience, ideally within a human resources context (or an equivalent combination of education and experience).
  • Outstanding communication skills, particularly with a diverse range of contacts.
  • Meticulous attention to detail, accuracy, and strong analytical abilities are essential due to the multiple data entry points that influence various HR processes.
  • A proactive approach and strong organizational skills.
  • Proficiency in Microsoft Office applications.
  • Ability to work independently while also collaborating effectively within a team, managing multiple priorities simultaneously.

Assets

  • A bachelor's degree in a related field is preferred.
  • Experience with HR Information Systems (HRIS), Applicant Tracking Systems (ATS), or similarly complex databases.

Job Competencies

The ideal candidate will demonstrate proficiency in Dalhousie's core and leadership competencies, including:

  • Self-Awareness & Professionalism
  • Respect & Inclusion
  • Adaptability
  • Knowledge & Thinking Skills
  • Relationship Building

Additional Information

Dalhousie University promotes a healthy and balanced lifestyle. Our comprehensive compensation package includes a defined benefit pension plan, health and dental coverage, a health spending account, an employee and family assistance program, and a tuition assistance program.

Diversity Statement

Dalhousie University is committed to achieving inclusive excellence by promoting equity, diversity, inclusion, and accessibility. We encourage applications from Indigenous Peoples, persons of Black/African descent, members of other racialized groups, persons with disabilities, women, individuals identifying as part of the 2SLGBTQIA+ community, and all candidates who would contribute to the diversity of our community.

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