Medical Office Coordinator

2 months ago

Calgary, Alberta, Canada Warsi Medical Professional Corporation Full time
Job Summary

We are seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team at Warsi Medical Professional Corporation. As a key member of our administrative staff, you will be responsible for providing exceptional support to our medical team and ensuring the smooth operation of our clinic.

Key Responsibilities
  • Administrative Support
    • Coordinate the flow of information and maintain accurate records
    • Interview patients to obtain case histories and update patient files
    • Manage incoming mail and other materials, and distribute them to the relevant staff members
    • Schedule and confirm appointments, and maintain a calendar of upcoming events
  • Training and Development
    • Train staff in procedures and the use of current software
  • Claims and Insurance
    • Complete insurance and other claim forms in a timely and accurate manner
  • Filing and Inventory
    • Maintain a filing system and ensure that all documents are up-to-date and easily accessible
    • Order supplies and maintain inventory levels
  • Travel and Transportation
    • Arrange travel, related itineraries, and make reservations as needed
  • Office Procedures
    • Determine and establish office procedures and routines to ensure efficient operation
  • Documentation and Reporting
    • Enter and format electronically based medical reports and correspondence
    • Prepare spreadsheets and documents for review by medical staff
  • Confidentiality and Security
    • Initiate and maintain confidential medical files and records
  • Meetings and Minutes
    • Prepare draft agendas for meetings and take, transcribe, and distribute minutes
  • Data Entry and Customer Service
    • Perform data entry and provide exceptional customer service to patients and staff
Requirements
  • Education
    • Bachelor's degree
  • Experience
    • 2 years to less than 3 years of experience in a medical administrative role
  • Computer and Technology
    • Proficient in MS Word and MS Excel
  • Work Environment
    • Fast-paced environment with attention to detail required
  • Personal Suitability
    • Accurate, client-focused, flexible, initiative, judgement, organized, reliable, and a team player
Work Information
  • Work Term
    • Permanent
  • Work Language
    • English
  • Hours
    • 32 to 40 hours per week

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