Fleet Asset Management Coordinator

1 week ago

Ottawa, Ontario, Canada Hydro Ottawa Full time
About the Role

Hydro Ottawa is seeking a highly skilled Fleet Asset Management Administrator to join our team. As a key member of our fleet operations team, you will be responsible for the administration of our Fleet Maintenance Management System (FMMS) and the Telematics System.

Key Responsibilities
  • Administer and maintain accurate records of hydro utility fleet assets, including specialized vehicles, machinery, and equipment.
  • Monitor and report on the lifecycle of hydro assets, from acquisition through maintenance to decommissioning.
  • Track and renew subscriptions for fleet diagnostic software.
  • Monitor specific regulations related to fleet management and asset maintenance to ensure regulatory compliance, vehicle licensing, permits, and insurance certificates are up to date.
  • Comply with all safety and Commercial Vehicle Operator (CVOR) requirements.
  • Generate regular reports on fleet performance, maintenance activities, and costs.
  • Provide insights and recommendations for optimizing asset utilization and compliance.
  • Identify opportunities for process improvement within fleet services.
  • Implement best practices to enhance the efficiency and effectiveness of both tools.
  • Communicate effectively with internal stakeholders, including managers, field crews, and other relevant departments, to address concerns and ensure smooth operations.
  • Administer the preventative maintenance schedule for all fleet vehicles and equipment on a monthly, quarterly, and annual basis, and maintain record history.
  • Receive, validate requests for fleet services through the fleet management FMMS tool.
  • Create and pull reports using the FMMS and Telematics system (GeoTab).
  • Maintain the Fleet telematics (GeoTab) and ensure it's organized and all data sets are accurate, up to date, and compliant (ex. Fleet user groups, new drivers, vehicle locations, and CVOR compliance).
  • Create, maintain, and report on Fleet dashboard metrics.
  • Assist in the development, implementation, and improvement of fleet policies, processes, and procedures.
  • Troubleshoot any issues with vendors of both systems.
  • This position is responsible to provide backup to the Administrative Assistant, Fleet during absences.
  • Perform other related duties as assigned.
Requirements
  • Post-secondary education in business administration, data management, or a related field.
  • Minimum 5 years' experience working in an asset administrator role, or University Degree and 3 years of experience in an asset administrator role.
  • Experience with fleet management software and telematics platforms (Geotab), including set-up and day-to-day operations is required.
  • Knowledge of fleet, parts management, and safety is considered an asset. Knowledge of fleet compliance legislation is considered an asset.
  • Valid Driver's License - Class G.
  • Successful completion of Driver Competency Assessment.
  • English essential; both oral and written.
  • Bilingualism (French/English) is considered an asset.

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