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Administrative Assistant

2 months ago

St Catharines, Ontario, Canada 2532383 ONTARIO INC. Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at 2532383 ONTARIO INC.

Job Summary:

The successful candidate will be responsible for providing administrative support to our team, including coordinating the flow of information, directing and controlling daily operations, and supervising staff. The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a team.

Key Responsibilities:
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Supervise other workers
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Organize staff consultation and grievance procedures
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff
Requirements:
  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience an asset
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload
  • Work with minimal supervision
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner
Working Conditions:
  • Health care institution, facility or clinic
Language:
  • English
Work Schedule:
  • 35 to 40 hours per week
How to Apply:

Please submit your application, including your resume and cover letter, to [insert contact information].