Administrative Assistant

1 month ago

St Catharines, Ontario, Canada ONTARIO INC. Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Ontario Inc.

Job Summary:

The successful candidate will be responsible for providing administrative support to our team, including coordinating the flow of information, directing and controlling daily operations, and supervising staff.

Key Responsibilities:
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Supervise other workers
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Organize staff consultation and grievance procedures
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff
Requirements:
  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience an asset
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload
  • Work with minimal supervision
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner
Working Conditions:
  • Health care institution, facility or clinic
Language:
  • English
Hours:
  • 35 to 40 hours per week
Supervision:
  • 1 to 2 people
Computer and Technology Knowledge:
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Google Drive
  • LinkedIn
  • Electronic mail
Technical Terminology:
  • Medical

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