Administrative Assistant

4 weeks ago

St Catharines, Ontario, Canada ONTARIO INC. Full time
Job Title: Administrative Assistant - Office Support

ONTARIO INC. is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our daily activities.

Key Responsibilities:
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Supervise other workers
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Organize staff consultation and grievance procedures
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff
Requirements:
  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload
  • Work with minimal supervision
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner
Working Conditions:
  • Health care institution, facility or clinic
Technical Requirements:
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Google Drive
  • LinkedIn
  • Electronic mail
  • Medical

  • Administrative Assistant

    4 weeks ago

    St. Catharines, Ontario, Canada ONTARIO INC. Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Ontario Inc. in a permanent position.Job Summary:The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining...

  • Senior Administrative Assistant

    1 week ago

    St. Catharines, Ontario, Canada Community Living St. Catharines Full time

    About the RoleWe are seeking a highly organized and detail-oriented Senior Administrative Assistant to join our team at Community Living St. Catharines.

  • Administrative Assistant

    2 months ago

    St. Catharines, Ontario, Canada ONTARIO INC. Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Ontario Inc. in a permanent position.Job Summary:The successful candidate will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and supervising staff. They will also be responsible...

  • Contract Administrative Assistant

    5 days ago

    St. Catharines, Ontario, Canada Randstad Full time

    We are seeking a professional Contract Administrative Assistant to support our upcoming vacation coverage. This is an exciting opportunity for someone who wants to gain experience in a well-known company.Key Responsibilities:Provide administrative support to our teamAnswer and direct phone calls and emailsGreet clients and visitors with a professional...

  • Administrative Assistant

    3 weeks ago

    St. Catharines, Ontario, Canada Performance Auto Group Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Performance Auto Group. As an Administrative Assistant, you will provide administrative support to our Financial Services Manager and other team members.Key ResponsibilitiesAssist the Financial Services Manager with day-to-day activities, including supporting the retrieval...

  • Administrative Assistant

    4 weeks ago

    St. Catharines, Ontario, Canada ONTARIO INC. Full time

    Job Title: Administrative Assistant - Office CoordinatorONTARIO INC. is seeking an experienced Administrative Assistant - Office Coordinator to join our team. As an Administrative Assistant - Office Coordinator, you will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our office.Key...

  • Administrative Assistant

    3 weeks ago

    St. Catharines, Ontario, Canada ONTARIO INC. Full time

    Job Title: Administrative Assistant - Office CoordinatorONTARIO INC. is seeking an experienced Administrative Assistant - Office Coordinator to join our team. As an Administrative Assistant - Office Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key...

  • Administrative Assistant

    3 weeks ago

    St. Catharines, Ontario, Canada ONTARIO INC. Full time

    Job Title: Administrative Assistant - Office CoordinatorONTARIO INC. is seeking an experienced Administrative Assistant - Office Coordinator to join our team. As an Administrative Assistant - Office Coordinator, you will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and supervising...

  • Administrative Coordinator

    4 weeks ago

    St. Catharines, Ontario, Canada Pet Valu Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Pet Valu. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including scheduling...

  • Administrative Assistant

    3 weeks ago

    St. Catharines, Ontario, Canada ONTARIO INC. Full time

    Job Title: Administrative Assistant - Office CoordinatorJob Summary: We are seeking an experienced Administrative Assistant to join our team at ONTARIO INC. as an Office Coordinator. The successful candidate will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and supervising staff.Key...

  • Administrative Coordinator

    4 weeks ago

    St. Catharines, Ontario, Canada City of St. Catharines Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the City of St. Catharines. The successful candidate will provide administrative support to the City Solicitor and legal staff, as well as assist with the daily administration of municipal claims.Key...

  • Administrative Coordinator

    4 weeks ago

    St. Catharines, Ontario, Canada Pet Valu Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Pet Valu. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Arrange and coordinate seminars, conferences, and other...

  • Administrative Coordinator

    3 weeks ago

    St. Catharines, Ontario, Canada City of St. Catharines Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the City of St. Catharines. This is a unique opportunity to work in a dynamic environment and contribute to the daily administration of municipal claims.Key ResponsibilitiesClaims Administration: Assist with the intake process, digital file...

  • Administrative Coordinator

    4 weeks ago

    St. Catharines, Ontario, Canada Performance Auto Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Performance Auto Group. As an Administrative Assistant, you will provide administrative support to our Financial Services Manager, ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesAssist the Financial Services Manager...

  • Administrative Coordinator

    2 months ago

    St. Catharines, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in St. Catharines. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering...

  • Administrative Coordinator

    4 weeks ago

    St. Catharines, Ontario, Canada Court Animal Hospital Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Court Animal Hospital.Key Responsibilities:Coordinate Team Communication: Ensure the smooth flow of information within the team by coordinating tasks and deadlines.Administrative Support: Provide administrative support to our...

  • Administrative Coordinator

    4 weeks ago

    St. Catharines, Ontario, Canada Ontario Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ontario Inc.Key Responsibilities:Coordinate seminars, conferences, and other eventsSupervise and train other administrative staffRecord and prepare minutes of meetings and conferencesDetermine and establish office procedures...

  • Office Administrative Assistant

    4 weeks ago

    St. Catharines, Ontario, Canada ONTARIO INC. Full time

    Job Title: Office Administrative AssistantWe are seeking an experienced Office Administrative Assistant to join our team at Ontario Inc. in a healthcare setting. The successful candidate will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and supervising staff.Key...

  • Administrative Coordinator

    3 weeks ago

    St. Catharines, Ontario, Canada Rainbook Canada Inc. Full time

    Rainbook Canada Inc. is seeking an Administrative Services Assistant to join our team. The successful candidate will be responsible for coordinating the flow of information within the team, opening and distributing mail and other materials, and recording and preparing minutes of meetings, seminars, and conferences.The ideal candidate will have a secondary...

  • Administrative Coordinator

    4 weeks ago

    St. Catharines, Ontario, Canada City of St. Catharines Full time

    Job Summary:The City of St. Catharines is seeking a highly skilled and organized Administrative Coordinator to join our team. As a key member of our City Solicitor's office, you will be responsible for providing administrative support to our legal staff, claims/risk insurance coordinator, and other internal departments.Key Responsibilities:Process claims and...