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Administrative Assistant

1 month ago

St Catharines, Ontario, Canada ONTARIO INC. Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Ontario Inc. in a permanent position.

Job Summary:

The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records. This is an excellent opportunity for a motivated and organized individual to join our dynamic team and contribute to our organization's success.

Key Responsibilities:
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Supervise other workers
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Organize staff consultation and grievance procedures
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff
Requirements:
  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience: Experience an asset
Work Environment:

This is a permanent position in a health care institution, facility or clinic.

What We Offer:

We offer a competitive salary and a comprehensive benefits package.

How to Apply:

Please submit your resume and cover letter to [insert contact information].