Executive Administrative Assistant

1 week ago

Medicine Hat, Alberta, Canada Medicine Hat Public School Division Full time

Job Title: Senior Administrative Assistant

Job Summary:

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Medicine Hat Public School Division. As a key member of our administrative staff, you will provide exceptional support to our school community, ensuring the smooth operation of our office and providing a high level of customer service to students, staff, and parents.

Key Responsibilities:

  • Provide administrative support to the school administration, including preparing and editing documents, reports, and presentations.
  • Manage and maintain accurate and up-to-date records, including student records, staff information, and financial records.
  • Coordinate and schedule appointments, meetings, and events, as well as prepare and distribute meeting materials and agendas.
  • Develop and implement effective administrative systems and procedures to ensure efficient and organized office operations.
  • Provide receptionist duties, including answering phone calls, responding to emails, and greeting visitors.
  • Assist with budgeting and financial planning, including preparing and tracking expenses, and reconciling accounts.
  • Develop and maintain relationships with students, staff, parents, and outside service providers to ensure a positive and supportive school community.
  • Perform other related clerical duties, including photocopying, scanning, and preparing documents for distribution.

Requirements:

  • Post-secondary education in a related field, such as business administration or office administration.
  • Minimum 2-3 years of experience in an administrative role, preferably in an educational setting.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, as well as Google Docs.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

What We Offer:

  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.

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