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Administrative Coordinator

2 months ago

Medicine Hat, Alberta, Canada Plains Midstream Canada ULC Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Plains Midstream Canada ULC. As an Administrative Coordinator, you will provide administrative support to our Operations department, ensuring the smooth operation of our Empress North facility.

Key Responsibilities
  • Prepare and distribute various reports using Microsoft Office tools.
  • Create meeting agendas, minutes, and action trackers, tracking actions to completion.
  • Invoice receiving for Accounts Payable.
  • Track and enter all employee training records in the Learning Management System (LMS).
  • Provide confidential and administrative support to leaders and the Area Management Team (AMT).
  • Maintain District SharePoint site indexes and files.
  • Execute document control and records management, maintaining the integrity of associated systems.
  • Provide general reception and administrative services.
  • Assist all visitors and contractors with required orientations and issue security badges.
  • Arrange ad hoc functions as required.
Requirements
  • Certificate in office administration or equivalent business diploma preferred.
  • 3–5 years' administrative experience.
  • Proficient in Microsoft applications including Word, Excel, Outlook, SharePoint, PowerPoint.
  • Self-starter with a strong sense of urgency and responsibility.
  • Able to work with minimal supervision.
  • Excellent written and interpersonal communication skills.
  • Project coordination and bookkeeping skills considered strong assets.
  • Oil and gas industry experience preferred.
  • Able to contribute to and thrive in a busy team environment.
  • Excellent organizational and time management skills.
  • Willingness to complete Advanced First Aid training and serve on corporate emergency response team considered a strong asset.
  • Demonstrated initiative and strong work ethic.
  • Permanent residency within 120 km of the Empress facility.
  • Valid driver's license with a clean abstract.
  • Cleared criminal history (background) and satisfactory reference checks.
  • Compliance with the Company's drug and alcohol policy including pre-employment D&A testing.