Legal Administrative Specialist 1-2

3 weeks ago

Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

Competition # : 43804

Department: Justice

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

About Us

The Legal Services Division functions as the government’s legal representative, offering a comprehensive array of legal counsel and services to facilitate government operations and assist in achieving corporate objectives. With a workforce comprising over 160 legal professionals, including lawyers, paralegals, researchers, and administrative staff, the Division stands as one of the largest legal offices within the Province.

About Our Opportunity

Under the general oversight of the Legal Services Supervisor, the Legal Services Technician 1-2 will deliver high-quality, specialized legal administrative support and file management assistance under the guidance of multiple attorneys. This role demands proficient secretarial and administrative capabilities, along with a solid understanding of legal terminology and specialized procedures relevant to various legal domains. The successful candidate will thrive under the pressures of strict deadlines in a highly confidential office environment with minimal supervision.

Key Responsibilities

Legal Assistance / Support to Attorneys

  • Provide specialized legal support for attorneys delivering legal advice and litigation services to government departments and various agencies, boards, and commissions.
  • Ensure that documents assigned by attorneys are prepared, filed, and/or served within designated deadlines.
  • Research and retrieve legal case law, precedent materials, or other pertinent information as directed by an attorney.

Secretarial / Administrative Support

  • Draft correspondence, presentations, and documents related to both legal and non-legal matters.
  • Address inquiries from internal and external clients as well as the public.
  • Coordinate appointments, manage attorneys' calendars, and arrange for meeting spaces, court reporters, travel, and other related logistics.
  • Provide travel arrangements and accommodations as necessary.
  • Collaborate within a team environment, offering coverage to colleagues as assigned by the Legal Services Supervisor.

Responding to Inquiries and File Management

  • Act as a point of contact to ensure clients receive appropriate information, including file updates and procedural changes.
  • Manage files within the Central Registry filing system, electronic shared directories, and document management databases.
  • Organize both hard copy and electronic files, including filing documents and data entry using the STAR/STOR classification system.
  • Ensure that files are current and prepared for review by attorneys as needed.
Qualifications and Experience

The ideal candidate will possess a certificate or diploma from a Legal Assistant or Paralegal program. Experience in an automated environment with proficient typing, dicta typing, MS Word, and data entry skills is essential. A solid understanding of legal terminology, procedures, and documentation, along with excellent research, analytical, and organizational skills, is required. Strong communication skills, both written and verbal, are necessary to interact effectively with clients, attorneys, and colleagues while maintaining confidentiality and impartiality.

Assets include:

  • Familiarity with various levels of Court.
  • Understanding of Civil Procedure Rules.
  • Knowledge of provincial government departments and agencies.
  • Experience with STAR/STOR record classification or other file management systems.

Assessment of qualifications may involve written examinations, standardized tests, oral presentations, interviews, and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on employment status and union agreements, the Government of Nova Scotia provides a comprehensive benefits package, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General Illness, Short and Long Term Disability, Vacation, and Employee and Family Assistance Programs.

Working Conditions
  • Standard work week is 35 hours, with 7 hours per day.
  • Overtime may be required occasionally.
  • Typically situated in a comfortable office environment.
  • Involves extended periods of sitting at a desk, with movement to and from printers and file storage areas.
  • May require bending and lifting of file boxes for transport to review areas.
  • Regularly involves reading and analyzing information, with significant time spent focusing on a computer monitor.
  • Must manage multiple priorities, with a strong emphasis on accuracy and attention to detail in legal document preparation.
  • The work environment may involve interactions with individuals who may be verbally abusive or physically threatening, and exposure to sensitive content may occur.
Additional Information

This competition is to fill a permanent employment opportunity.

What We Offer
  • Career Development opportunities, including access to guidance, tools, resources, and ongoing training.
  • An engaging workplace where employees feel valued and respected.
  • Diverse career paths within the organization.
  • Flexible working schedules specific to the department.

Pay Grade: TE 13 - TE 19

Salary Range: $1, $2,273.69 Bi-Weekly

Employment Equity Statement:

The goal is to cultivate a diverse workforce that reflects the citizens served. The Government of Nova Scotia has an Employment Equity Policy and encourages applications from Indigenous People, African Nova Scotians, Other Racially Visible Persons, Persons with Disabilities, and Women in under-represented occupations.

  • Legal Administrative Specialist 1-2

    3 weeks ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About Us The Legal Services Division functions as the legal representative for the government, offering comprehensive legal guidance and services to facilitate governmental operations and assist in achieving corporate objectives. With a dedicated team of over 160 legal professionals, including lawyers, paralegals, researchers, and administrative staff,...

  • Legal Administrative Specialist 1-2

    4 weeks ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About Us The Legal Services Division operates as the legal representative for the government, delivering comprehensive legal guidance and services to facilitate government functions and assist in achieving corporate objectives. With a team exceeding 160 legal professionals, including lawyers, paralegals, and administrative staff, this Division stands as...

  • Legal Administrative Specialist 1-2

    3 weeks ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About UsThe Legal Services Division serves as the legal representative for the government, offering comprehensive legal counsel and services to facilitate government operations and support its strategic objectives. With a dedicated team of over 160 legal professionals, including lawyers, paralegals, and administrative staff, it stands as one of the largest...

  • Legal Administrative Specialist 1-2

    3 weeks ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    Competition #: 43804Department: JusticeLocation: HALIFAXType of Employment: PermanentUnion Status: NSGEU - NSPGAbout UsThe Legal Services Division serves as the legal representative for the government, offering comprehensive legal counsel and services to facilitate government operations and support its strategic objectives. With a team of over 160 legal...

  • Legal Administrative Specialist 1-2

    4 weeks ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    Competition #: 43804Department: JusticeLocation: HALIFAXType of Employment: PermanentUnion Status: NSGEU - NSPGAbout UsThe Legal Services Division serves as the government's legal representative, offering a comprehensive array of legal counsel and services to facilitate government operations and support its strategic objectives. With a team comprising over...

  • Housekeeping Specialist

    4 weeks ago

    Halifax, Nova Scotia, Canada The Move Out Cleaning Specialist Full time

    Job OverviewWe are seeking a dedicated Domestic Cleaning Professional to join our team at The Move Out Cleaning Specialist. This role involves maintaining cleanliness and hygiene in residential spaces, ensuring a welcoming environment for our clients.QualificationsEducation: Completion of secondary (high) school graduation certificate is required.Experience:...

  • Legal Assistant

    6 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About the RoleWe are seeking a highly organized and detail-oriented Legal Assistant to join our team in the Public Trustees Office. As a Legal Assistant, you will provide specialized legal assistance, case management, and administrative support to our solicitors.Key ResponsibilitiesAdminister and manage solicitor client files, including document preparation...

  • Administrative Support Specialist

    7 days ago

    Halifax, Nova Scotia, Canada Able Staffing Solutions Inc. Full time

    About the RoleAble Staffing Solutions Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff and management team.Key ResponsibilitiesAdministrative Support: Provide administrative support to...

  • Legal Assistant

    3 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    Job Title: Legal Services Technician 1-2 Department: Public Prosecution Service Location: Halifax Type of Employment: Permanent Union Status: NSGEU - NSPG About the Opportunity The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and help government achieve its...

  • Administrative Support Specialist

    7 days ago

    Halifax, Nova Scotia, Canada Markham Centre Financial Services Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Markham Centre Financial Services Inc.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including scheduling appointments, managing calendars, and coordinating travel arrangements.Office Management:...

  • Legal Administrative Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    Competition #: 43805Department: JusticeType of Employment: PermanentUnion Status: NSGEU - NSPGAbout UsThe Legal Services Division serves as the legal representative for the government, offering comprehensive legal counsel and services to facilitate government operations and achieve corporate objectives. With a dedicated team of over 160 legal professionals,...

  • Administrative Support Specialist

    3 weeks ago

    Halifax, Nova Scotia, Canada Pleasant Street Real Estate Incorporated Full time

    Administrative Support Specialist RoleEducation Requirement: Completion of secondary educationExperience Level: 1 to 2 years of relevant experienceWork EnvironmentReal estate firmPrimary DutiesDevelop and assess new office management proceduresAssign tasks and set priorities for team membersOversee office operations and organizational policiesCoordinate...

  • Legal Assistant

    2 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About the RoleWe are seeking a highly skilled and organized Legal Assistant to join our team in the Public Trustees Office. As a Legal Assistant, you will provide specialized legal assistance, case management, and administrative support to our solicitors.Key ResponsibilitiesAdminister and manage solicitor client files, including dictation duties, document...

  • Legal Assistant

    2 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About the RoleWe are seeking a highly skilled and organized Legal Assistant to join our team in the Public Trustees Office. As a Legal Assistant, you will provide specialized legal assistance, case management, and administrative support to our solicitors.Key ResponsibilitiesAdminister and manage solicitor client files, including dictation duties, document...

  • Legal Assistant

    3 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About the RoleWe are seeking a highly skilled and organized Legal Assistant to join our team in the Public Trustees Office. As a Legal Assistant, you will provide specialized legal assistance, case management, and administrative support to our solicitors.Key ResponsibilitiesAdminister and manage solicitor client files, including dictation duties, document...

  • Legal Administrative Assistant

    3 weeks ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    Competition #: 43805Department: JusticeType of Employment: PermanentUnion Status: NSGEU - NSPGAbout UsThe Legal Services Division functions as the legal representative for the government, delivering comprehensive legal counsel and services to facilitate governmental operations and assist in achieving corporate objectives. With a dedicated team of over 160...

  • Paralegal (Legal Services Specialist)

    6 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About the RoleWe are seeking a highly skilled Paralegal to join our team at the Government of Nova Scotia. As a Paralegal, you will play a critical role in supporting the prosecution of criminal cases and providing administrative support to our team.Key ResponsibilitiesTriage and manage files, ensuring timely and accurate processingConduct legal research and...

  • Paralegal (Legal Services Specialist)

    2 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About the RoleWe are seeking a highly skilled Paralegal to join our team at the Government of Nova Scotia. As a Paralegal, you will play a critical role in supporting the prosecution of offences and providing administrative functions and duties as assigned.Key ResponsibilitiesTriage files and determine relevant documentsConduct legal research and prepare...

  • Paralegal (Legal Services Specialist)

    2 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About the RoleWe are seeking a highly skilled Paralegal to join our team at the Government of Nova Scotia. As a Paralegal, you will play a critical role in supporting the prosecution of offences and providing administrative functions and duties as assigned.Key ResponsibilitiesTriage files and determine relevant documentsConduct legal research and prepare...

  • Paralegal (Legal Services Specialist)

    3 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About the RoleWe are seeking a highly skilled Paralegal to join our team at the Government of Nova Scotia. As a Paralegal, you will play a critical role in supporting the prosecution of offences and providing administrative functions and duties as assigned.Key ResponsibilitiesTriage files and determine relevant documentsConduct legal research and prepare...