Legal Assistant

5 days ago

Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

Job Title: Legal Services Technician 1-2

Department: Public Prosecution Service

Location: Halifax

Type of Employment: Permanent

Union Status: NSGEU - NSPG

About the Opportunity

The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and help government achieve its corporate priorities. As a Legal Services Technician 1-2, you will play a key role in providing high-quality, specialized legal administrative assistance and file management support under the direction of two or more lawyers.

Primary Responsibilities

  • Provide specialized legal assistance for lawyers who provide legal advice/litigation services to government departments and various agencies, boards, and commissions
  • Ensure documents assigned by a lawyer are prepared, filed, and/or served within prescribed or assigned deadlines
  • Query and retrieve legal case law, precedent materials/documents, or other relevant information as identified by a lawyer

Secretarial / Administrative Support

  • Prepare correspondence, presentations, and documents of a legal and non-legal matter
  • Respond to inquiries from internal and external clients and the public
  • Schedule appointments and maintains lawyers' calendar and schedule and book rooms, court reporters, travel, discoveries, witnesses, interpreters, case conferences
  • Books travel and related accommodations when necessary
  • Works in a team environment, providing coverage to assistants on their team and other teams as assigned by the Legal Services Supervisor

Responding to Inquiries and File Management

  • Acts as a point of contact to ensure clients have the appropriate information including file updates, process or procedural changes, Division updates and other general matters
  • Manages files in the Central Registry filing system, electronic shared directory and in the file/document management databases
  • Organize all hard copy and electronic files including filing of documents, data entry and the use of the STAR/STOR classification system
  • Ensures that files/filing is up to date and brought forward for review by lawyers as required

Qualifications and Experience

As our successful candidate, you will possess a certificate/diploma from a Legal Assistant or Paralegal program. You will have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You will also have knowledge of legal terminology, procedures, and documentation, as well as excellent research, analytical and organizational skills.

Assets

  • Knowledge of the various levels of Court
  • Knowledge of Civil Procedure Rules
  • Knowledge of provincial government departments and agencies
  • Experience utilizing STAR/STOR record classification system, or other file management systems

What We Offer

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
  • Countless career paths
  • Department specific flexible working schedules

Benefits

The Government of Nova Scotia offers its employees a wide range of benefits, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.

Working Conditions

  • Normal work week is 35 hours/week, 7 hours/day
  • May be required to work overtime on occasion
  • Typically located in comfortable office environment
  • Considerable periods of time sitting at desk interspersed with movement to and from printers, file storage areas or to deposit/retrieve mail
  • At times required to bend and lift file boxes from storage shelving and transport to review area
  • Regular need to read and analyze information and significant time focusing on a computer monitor
  • Must balance multiple priorities and the demand for accuracy and attention to detail in the preparation of legal documents requires acute concentration and may increase physical and mental stress
  • The nature of the work environment may bring staff into contact with individuals who are verbally abusive and physically threatening, exposure to disturbing images or content in some files may occur

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