Legal Administrative Specialist 1-2

4 weeks ago

Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

Competition #: 43804

Department: Justice

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

About Us

The Legal Services Division serves as the government's legal representative, offering a comprehensive array of legal counsel and services to facilitate government operations and support its strategic objectives. With a team comprising over 160 legal professionals, including lawyers, paralegals, researchers, and administrative staff, this Division stands as one of the largest legal offices within the Province.

About Our Opportunity

Under the general oversight of the Legal Services Supervisor, the Legal Services Technician 1-2 will deliver exceptional, specialized legal administrative support and file management assistance under the guidance of multiple attorneys. This role demands proficient secretarial and administrative capabilities, along with a solid understanding of legal terminology and specific procedures relevant to various legal domains. The successful candidate will thrive in a high-pressure environment characterized by strict deadlines and confidentiality, operating with minimal supervision.

Your responsibilities will include creating, tracking, and managing litigation files. Adaptability to changing priorities is essential, as you will need to balance legal assistance with administrative duties, respond promptly to inquiries, and maintain organization in daily file management.

Primary Responsibilities

Legal Assistance / Support to Attorneys

  • Provide specialized legal support to attorneys offering legal counsel and litigation services to government departments and various agencies.
  • Ensure that documents assigned by attorneys are prepared, filed, and/or served within established deadlines.
  • Research and retrieve legal case law, precedents, or other pertinent information as directed by attorneys.

Secretarial / Administrative Support

  • Draft correspondence, presentations, and documents related to both legal and non-legal matters.
  • Address inquiries from internal and external clients as well as the public.
  • Coordinate appointments, manage attorneys' calendars, and arrange logistics for meetings, including booking rooms, court reporters, travel, and other necessary resources.
  • Collaborate within a team environment, providing support to colleagues as assigned by the Legal Services Supervisor.

Responding to Inquiries and File Management

  • Act as a point of contact to ensure clients receive appropriate information, including file updates and procedural changes.
  • Manage files within the Central Registry filing system and electronic shared directories.
  • Organize both hard copy and electronic files, ensuring proper filing, data entry, and adherence to classification systems.
  • Maintain up-to-date files for review by attorneys as necessary.
Qualifications and Experience

The ideal candidate will possess a certificate or diploma from a Legal Assistant or Paralegal program. You should have experience in an automated environment, demonstrating proficient typing, dicta typing, and data entry skills. A solid understanding of legal terminology, procedures, and documentation is essential, along with excellent research, analytical, and organizational skills. Strong communication abilities, both written and verbal, are crucial for interacting with clients, attorneys, and colleagues in a professional and confidential manner.

Assets include:

  • Familiarity with various levels of Court.
  • Understanding of Civil Procedure Rules.
  • Knowledge of provincial government departments and agencies.
  • Experience with record classification systems or other file management tools.

We will evaluate the above qualifications through various assessment methods, including written examinations, standardized tests, oral presentations, interviews, and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Depending on employment status and union agreements, the Government of Nova Scotia provides a comprehensive benefits package, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, Short and Long Term Disability, Vacation, and Employee and Family Assistance Programs.

Working Conditions
  • Standard work week is 35 hours, with 7 hours per day.
  • Overtime may be required occasionally.
  • Work is typically conducted in a comfortable office environment.
  • Involves extended periods of sitting, with movement to and from various office areas.
  • May require lifting file boxes and transporting them to review areas.
  • Regular need to read and analyze information, with significant time spent on a computer.
  • Must manage multiple priorities while maintaining accuracy and attention to detail in legal document preparation.
Additional Information

This competition is to fill a permanent employment opportunity based in Halifax. This position offers an option for flexible work arrangements.

What We Offer
  • Career Development opportunities with access to guidance, tools, resources, and ongoing training.
  • An engaging workplace where employees feel valued and respected.
  • A variety of career paths within the organization.
  • Department-specific flexible working schedules.

Pay Grade: TE 13 - TE 19

Salary Range: $1, $2,273.69 Bi-Weekly

Employment Equity Statement:

The goal is to create a diverse workforce that reflects the citizens served. The Government of Nova Scotia has an Employment Equity Policy and encourages applications from underrepresented groups.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).

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