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Legal Administrative Specialist 1-2
2 months ago
About Us
The Legal Services Division functions as the legal representative for the government, offering comprehensive legal guidance and services to facilitate governmental operations and assist in achieving corporate objectives. With a dedicated team of over 160 legal professionals, including lawyers, paralegals, researchers, and administrative staff, this Division stands as one of the largest legal offices in the Province.
For further details about the Department of Justice Legal Services, please refer to our official website:
About Our Opportunity
Under the general oversight of the Legal Services Supervisor, the Legal Administrative Specialist 1-2 will deliver high-quality, specialized legal administrative support and file management assistance under the guidance of multiple attorneys. This role demands strong administrative skills, a solid understanding of legal terminology, and familiarity with specific legal procedures. The position requires the ability to perform efficiently under tight deadlines in a highly confidential environment with minimal supervision.
Responsibilities include the creation, tracking, and management of litigation files. The successful candidate must adapt to changing priorities, effectively balance legal assistance with administrative duties, respond promptly to inquiries, and maintain organized file management on a daily basis.
Primary Responsibilities
Legal Assistance / Support to Attorneys
Provide specialized legal support to attorneys offering legal counsel and litigation services to government entities and various agencies, boards, and commissions. Ensure that documents assigned by attorneys are prepared, filed, and/or served within designated deadlines. Research and retrieve legal case law, precedent materials, or other pertinent information as requested by attorneys.Administrative Support
Draft correspondence, presentations, and documents related to both legal and non-legal matters. Address inquiries from internal and external clients as well as the public. Organize appointments, manage attorneys' calendars, and coordinate bookings for rooms, court reporters, travel, depositions, witnesses, interpreters, and case conferences. Arrange travel and accommodations as necessary. Collaborate within a team environment, providing support to colleagues as assigned by the Legal Services Supervisor.Inquiry Response and File Management
Serve as a point of contact to ensure clients receive accurate information, including file updates, procedural changes, and Division announcements. Manage files within the Central Registry filing system, electronic shared directories, and document management databases. Organize both hard copy and electronic files, including document filing, data entry, and utilizing the STAR/STOR classification system. Ensure that files are current and prepared for review by attorneys as required.Qualifications and Experience
The ideal candidate will possess a certificate or diploma from a Legal Assistant or Paralegal program.
Experience in an automated environment is essential, with proficient typing, dicta typing, MS Word, and data entry skills. A solid understanding of legal terminology, procedures, and documentation is required, along with excellent research, analytical, and organizational abilities. Strong communication skills, both written and verbal, are necessary to interact effectively with clients, attorneys, and colleagues while maintaining confidentiality and impartiality.
Preferred qualifications include:
The evaluation of qualifications may involve written assessments, standardized tests, oral presentations, interviews, and reference checks.
Equivalency
Applicants relying on education and experience equivalencies must clearly demonstrate such equivalencies in their application.
Benefits
Depending on employment status and union agreements, the Government of Nova Scotia provides a comprehensive benefits package, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General Illness, Short and Long Term Disability, Vacation, and Employee and Family Assistance Programs. For details on all available benefits, please refer to our Benefits for government employees section.
Working Conditions
Occasional overtime may be required. Typically situated in a comfortable office environment. Significant periods of time spent sitting at a desk, with movement to and from printers, file storage areas, or for mail handling. May require bending and lifting of file boxes from storage and transporting them to review areas. Regular need to read and analyze information, with considerable time spent focusing on a computer monitor. Must manage multiple priorities, with a strong emphasis on accuracy and attention to detail in legal document preparation, which may lead to physical and mental stress. The work environment may involve interactions with individuals who are verbally abusive or physically threatening, and exposure to disturbing content in some files may occur.Additional Information
This opportunity is for a Permanent, Part-time 50% position.
What We Offer
Career Development opportunities, including access to guidance, tools, resources, and ongoing training for all career stages. An engaging workplace where employees feel valued, respected, and connected, supported by progressive policies and strategies. Numerous career paths available. Pay Grade: TE 13 - TE 19 Salary Range: $1,;- $2,;Bi-Weekly