Office Administration Supervisor

4 weeks ago


Vancouver, British Columbia, Canada Jim Pattison Auto Group Full time
Job Overview

Join our team at Jim Pattison Auto Group as an Office Administration Supervisor. This role is pivotal in ensuring smooth operations within our office environment.

  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 40 hours per week
Qualifications
  • Education: Bachelor's degree required
  • Experience: 3 to 5 years in a similar role
Work Environment
  • Sector: Private
  • Transportation: Own transportation required; travel expenses not covered
Key Responsibilities
  • Assess and enhance administrative processes
  • Assign tasks to office support personnel
  • Set work priorities and ensure adherence to procedures and deadlines
  • Manage administrative functions of the office
  • Coordinate office services including accommodation, equipment, supplies, and maintenance
  • Assist in budget preparation and maintain financial controls
  • Compile data and generate reports, manuals, and correspondence
  • Conduct data entry tasks
  • Provide training to staff members
  • Oversee office administrative protocols
  • Address and resolve conflicts
  • Implement systems and components
  • Plan and manage budgetary expenditures
  • Offer technical advice to improve productivity and quality
  • Maintain accurate financial records
Supervision
  • Responsible for supervising 1 to 2 staff members
Technical Skills
  • Proficient in accounting software
  • Familiar with human resources software
  • Skilled in MS Office applications
Work Conditions
  • Ability to work independently in a fast-paced environment
  • Work under pressure with tight deadlines
  • Attention to detail with a large workload
Personal Attributes
  • Strong interpersonal skills
  • Excellent verbal and written communication
  • Organized and reliable
  • Ability to multitask and manage time effectively
  • Adaptable and possess integrity
  • Team-oriented with leadership qualities
Health and Financial Benefits
  • Comprehensive health care plan including dental and vision care
  • Disability and life insurance options
  • Pension plan available
Screening Questions
  • Are you legally authorized to work in Canada?
  • Do you possess the required certifications?
  • What is your highest level of education completed?


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