Executive Assistant
2 weeks ago
About BDO
BDO is a professional services firm that prioritizes building strong relationships with our team members and clients. Our professionals deliver exceptional service, providing trusted advice and insights to our clients daily. In return, we offer an award-winning environment that fosters personal and professional growth.
Your Opportunity
BDO Canada is seeking an Executive Assistant to support our Consulting business leaders. The role involves ensuring the smooth functioning of the Executive Office and its team to advance key objectives.
Key Accountabilities and Responsibilities
- Support senior leaders in achieving operational goals and objectives
- Manage calendars efficiently and prioritize tasks without constant supervision
- Provide support to senior leaders during travel or movement
- Prepare thoroughly for meetings and presentations
- Take minutes during important meetings and follow up on action items
- Adapt to the senior leaders' pace and embody our brand values
- Create space for strategic thinking and proactive problem-solving
- Assist in leading project streams to support corporate vision and strategy
Key Growth Opportunities:
Operations and Administration
- Offer ongoing administrative support, including proposal development, presentation preparation, and meeting documentation
- Maintain up-to-date resource management views and ensure seamless workflow
- Handle administrative tasks such as scheduling meetings, organizing travel, and managing calendars
- Perform general administrative duties like data entry, document scanning, and typing communications
- Assist with senior leader expense reports and time entry
Executive Support and Strategy
- Anticipate senior leaders' needs proactively and optimize their time
- Organize activities and strategies considering various time scales and priorities
- Prepare talking points and ensure senior leaders are well-prepared for events and meetings
Finance and Reporting
- Coordinate with firm leadership to track project progress and business strategies
- Prepare reports on project status for leadership and stakeholders
- Interact with clients for information requests and follow-ups
- Assist with senior leader expense reports and financial management
- Perform assigned duties diligently and maintain confidentiality
How We Define Success
- Demonstrate BDO's core values: Integrity, Respect, and Collaboration
- Understand clients' industry and deliver high-quality work professionally
- Recommend effective service delivery to clients and stakeholders
- Cultivate an inclusive work environment that attracts talent and fosters growth
- Embrace digital tools for an innovative and efficient workplace
- Develop expertise through continuous learning and professional development
Education and Professional Skills/Knowledge
- 4+ years of experience in an executive assistant role or similar position
- Office Administration diploma or relevant education preferred
- Experience in professional services is advantageous
- Proficiency in Microsoft Office programs and digital tools
- Ability to prioritize workload and manage multiple tasks efficiently
- Quick learner with strong problem-solving and communication skills
- Comfortable working in a deadline-driven and confidential environment
- Value teamwork, client service, and quality work
- Excellent written and oral communication skills
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