Executive Administrative Assistant
2 weeks ago
We are seeking a highly skilled and experienced Executive Administrative Assistant to provide confidential support to our senior management team on the Pattullo Bridge Replacement Project.
Key Responsibilities- Manage calendars and schedules for senior executives, ensuring timely and effective communication and coordination.
- Provide administrative support for executive functions, including correspondence, records management, and mail processing.
- Develop and maintain positive relationships with key stakeholders, including executives, project teams, and external partners.
- Coordinate travel arrangements, meetings, and events, ensuring seamless execution and follow-up.
- Prepare and edit a variety of documents, including reports, presentations, and correspondence, using desktop tools such as Word, Excel, PowerPoint, and Outlook.
- Develop and implement administrative systems, procedures, and standards for executive correspondence, records management, and mail processing.
- Participate in the administration team, providing support for other project areas and corporate needs as required.
- Screen and respond to incoming correspondence, phone calls, and visitors, ensuring timely and effective communication.
- Support executives and project teams with financial activities, including purchasing, expense reconciliation, and budget management.
- Perform general office duties, including maintaining supplies, coordinating couriers, mail, and deliveries.
- Grade 12, plus a certificate in office administration, and several years of experience providing administrative services in a confidential capacity at an executive level.
- Knowledge of standard office policies, procedures, and processes.
- Excellent organizational, communication, and interpersonal skills.
- Ability to work well under pressure to meet deadlines and prioritize tasks effectively.
- Proficiency in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.
- A competitive salary and benefits package.
- Opportunities for professional growth and development.
- A dynamic and supportive work environment.
- Flexible work arrangements, including hybrid work options.
- Top-up allowance for maternity and parental leave.
- Free travel insurance for full-time employees.
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New Westminster, British Columbia, Canada Transportation Investment Corporation Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Administrative Assistant to provide confidential support to our senior management team on the Pattullo Bridge Replacement Project.Key ResponsibilitiesManage calendars and schedules for senior executives, ensuring timely and effective communication and coordination.Provide administrative...
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