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Administrative Support Specialist

2 months ago

Vaughan, Ontario, Canada 100 ACRES Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at 100 ACRES. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Scheduling and Coordination

Schedule and confirm appointments, meetings, and events, ensuring timely and efficient communication with all stakeholders.

Communication and Customer Service

Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner, providing exceptional customer service to our clients and colleagues.

Administrative Support

Compile data, statistics, and other information to support business decisions, and maintain accurate and up-to-date records and files.

Office Management

Order office supplies, maintain inventory, and ensure the efficient operation of our office facilities.

Travel Arrangements

Arrange travel, itineraries, and make reservations as needed, ensuring seamless and stress-free travel experiences for our team members.

Front Desk Reception

Greet visitors, direct them to contacts or service areas, and provide general information about our company and services.

Information Management

Set up and maintain manual and computerized information filing systems, ensuring accurate and efficient access to information.

Data Entry and Reporting

Perform data entry tasks, and generate reports as required to support business operations.

Operational Planning

Plan, organize, direct, control, and evaluate daily operations, ensuring the efficient and effective use of resources.

Work Environment

Work in a fast-paced office environment, with a 30-hour workweek, and a permanent work term.

Language

Work in English, with the ability to communicate effectively with colleagues and clients.