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Payroll and Benefits Manager

3 months ago

Mississauga, Ontario, Canada Accoravillage Full time

Company Overview:

Accoravillage is a dedicated not-for-profit organization focused on enhancing healthcare services tailored to the needs of individuals in the community. We operate advanced long-term care facilities and community hubs, aiming to provide innovative and inclusive programs that prioritize the well-being of our residents.

Position Overview:

The Payroll and Benefits Manager plays a crucial role in overseeing payroll functions, managing employee benefits, and ensuring adherence to relevant regulations. This position entails supervising payroll operations, administering benefits programs, and offering support to staff regarding payroll and benefits inquiries.

Key Responsibilities:

  • Payroll Management:
    • Oversee the complete payroll cycle, ensuring precise data entry, payroll calculations, deductions, and reconciliations for timely disbursements.
    • Verify timesheets and attendance records to ensure compliance with organizational policies and regulations.
    • Accurately process payroll adjustments and compensation changes within established deadlines.
    • Calculate employee wages, overtime, and applicable bonuses, maintaining meticulous payroll records.
    • Collaborate with department heads to confirm timesheet accuracy and resolve any discrepancies.
    • Assist in payroll audits by preparing necessary documentation to ensure compliance.
  • Benefits Management:
    • Administer employee benefits programs, ensuring compliance with eligibility requirements and regulatory guidelines.
    • Coordinate open enrollment periods and communicate benefits options to employees.
    • Act as the primary contact for employee inquiries regarding benefits, assisting with claims and eligibility determinations.
  • Regulatory Compliance:
    • Stay informed about payroll and benefits regulations, ensuring compliance with all applicable laws.
    • Prepare and submit payroll tax filings and other regulatory documents accurately and timely.
    • Maintain confidentiality and security of payroll records and employee data.
  • Vendor Liaison:
    • Collaborate with external payroll service providers and benefits administrators to resolve issues and coordinate services.
    • Evaluate vendor performance and negotiate contracts to ensure quality service delivery.
  • Employee Support:
    • Serve as the main point of contact for payroll and benefits inquiries, providing guidance and assistance.
    • Conduct training sessions on payroll processes and benefits programs to enhance employee understanding.
  • Reporting and Analysis:
    • Generate payroll reports and benefits summaries for management and compliance purposes.
    • Analyze payroll and benefits data to identify trends and opportunities for improvement.
  • Additional Duties:
    • Support special projects related to payroll improvements or policy development as assigned.

Qualifications:

  • Certification such as Certified Payroll Professional (CPP) or Certified Employee Benefits Specialist (CEBS) is required.
  • A bachelor's degree in accounting, human resources, or a related field is preferred.
  • A minimum of 7 years of experience in payroll and benefits administration, preferably in a healthcare setting.
  • Strong knowledge of payroll procedures and benefits administration practices.
  • Experience with payroll processing in unionized environments is an asset.
  • Proficiency in payroll systems and MS Office applications, especially Excel.
  • Excellent attention to detail and accuracy in data management.
  • Strong analytical and problem-solving skills.
  • Effective communication and interpersonal skills.
  • Knowledge of labor laws and regulations relevant to payroll and benefits.
  • Ability to handle confidential information with integrity.

Accoravillage is committed to creating an inclusive environment and welcomes applicants from diverse backgrounds.