Project Coordinator

2 weeks ago

Toronto, Ontario, Canada CO_65 Bird Industrial Management Services Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at CO_65 Bird Industrial Management Services Ltd. As a Project Coordinator, you will play a critical role in the success of our projects, working closely with our Project Managers and Superintendents to ensure seamless execution.

Key Responsibilities
  • Assist with preparation and execution of overall work plans and schedules.
  • Organize and maintain project site files and documents, including electronic document databases and file sharing sites.
  • Maintain up-to-date and accurate documents for the project, including drawings, plans, submittals, document logs, and purchase orders.
  • Review subcontractor/supplier progress applications and payment certificates.
  • Liaise with architects, consulting engineers, subcontractors, and suppliers regarding contract and change notices, design revisions, RFIs, and RFQs.
  • Prepare and participate in meetings with project teams, architects, consultants, and subcontractors.
  • Prepare and distribute accurate and detailed meeting minutes in a timely manner.
  • Assist with providing final document turnover to clients at the completion of projects.
  • Coordinate deficiencies in a timely manner.
  • Maintain project awareness to keep Project Managers and others informed about status and potential project issues.
  • Provide other technical office support as required by project teams.
Requirements
  • Post-secondary education, such as a degree or diploma in a related field, and/or relevant combination of experience.
  • Minimum 3 years of experience in a project support role, preferably with an ICI General Contractor or subcontractor.
  • Experience working on commercial and/or institutional projects from start to finish.
  • Ability to read and interpret contract specifications, drawings, and other construction documents.
  • Excellent computer skills and proficiency with MS Office, including MS Project; experience with SharePoint is a plus.
  • Strong organizational and time management skills to prioritize workloads and stay on top of increasing project demands.
  • Client service and customer focus to establish and maintain effective relationships with customers.
  • Self-motivated with a strong willingness and ability to learn and be challenged.
About Us

At CO_65 Bird Industrial Management Services Ltd., we pride ourselves on delivering high-quality work and treating our employees, partners, and clients with respect and professionalism. We are committed to creating a safe and inclusive work environment that fosters growth and development.

We are an equal opportunity employer and celebrate diversity. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.

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