Administrative Support Specialist

4 weeks ago


Golden Horseshoe, Canada Employment and Social Development Canada Full time

Position Overview

We are seeking a dedicated Office Administrative Assistant to join our team at Employment and Social Development Canada. This role is essential in ensuring the smooth operation of our office and supporting various administrative functions.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and other events.
  • Information Management: Facilitate the flow of information within the team and maintain effective communication.
  • Documentation: Record and prepare minutes for meetings, seminars, and conferences.
  • Office Procedures: Establish and implement office procedures and routines to enhance efficiency.
  • Appointment Management: Schedule and confirm appointments for team members.
  • Communication: Answer phone calls, relay messages, and respond to electronic inquiries.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Reception Duties: Greet visitors and direct them to the appropriate contacts or service areas.
  • Filing Systems: Set up and maintain both manual and computerized filing systems.
Qualifications
  • Education: Completion of a college, CEGEP, or other non-university certificate or diploma program of 1 to 2 years, or equivalent experience.
  • Experience: A minimum of 1 year and less than 2 years of relevant experience.
  • Technical Skills: Proficiency in Google Docs, MS Outlook, electronic scheduling tools, MS Office, and electronic mail.
  • Knowledge: Familiarity with business terminology and experience in purchasing, procurement, and contracts.
Work Environment

This position requires working on-site, with no option for remote work. The ideal candidate will thrive in a fast-paced environment, demonstrate the ability to work independently, and manage tight deadlines while maintaining attention to detail.

Who Can Apply

The employer welcomes applications from Canadian citizens, permanent residents, and other candidates with or without a valid Canadian work permit.



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