Lead Office Administrator

3 weeks ago

Langley, British Columbia, Canada Accoravillage Full time

About Accoravillage:

Accoravillage is a well-established organization known for its commitment to excellence in service delivery and operational efficiency. With a focus on fostering a collaborative environment, we pride ourselves on our employee-centric culture that promotes professional growth and development.

Position Overview:

We are currently seeking a highly skilled and experienced Senior Office Administrator to oversee our administrative functions. This full-time, in-person position is crucial for maintaining seamless operations and providing outstanding support to both clients and staff.

Key Responsibilities:

  • Administrative Oversight (50% of time):
  • Team Leadership: Direct and mentor a small team of administrative professionals, fostering their growth and ensuring effective performance.
  • Resource Management: Oversee office supplies and inventory, ensuring that all necessary materials are readily available and organized.
  • Facility Coordination: Act as the primary liaison for building maintenance, ensuring a safe and efficient working environment.
  • Reception Management: Supervise front desk operations, ensuring a welcoming atmosphere for clients and visitors while managing incoming communications with professionalism.
  • Financial Administration (50% of time):
  • Billing Management: Generate and dispatch invoices to clients, ensuring accuracy and timely follow-up on payments.
  • Expense Processing: Handle payments to vendors and service providers, maintaining compliance with internal financial policies.

Qualifications:

  • Experience: A minimum of 5 years in a similar administrative role, with a strong emphasis on financial management preferred.
  • Education: A background in business administration or a related field is advantageous.
  • Technical Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint, Teams, etc.).
  • Personal Attributes:
  • Collaborative Spirit: Ability to work effectively within a team and contribute to a positive work environment.
  • Organizational Skills: Exceptional time management and organizational capabilities.
  • Independence: Capacity to work autonomously with minimal supervision.
  • Leadership Qualities: Proven experience in guiding and developing a team.
  • Proactive Approach: Demonstrated ability to identify and resolve administrative challenges efficiently.

Compensation and Benefits:

Accoravillage offers a competitive salary and a comprehensive benefits package, including health and dental coverage, retirement savings plans, and professional development opportunities.

Commitment to Diversity:

We are dedicated to creating an inclusive workplace that values diversity and promotes equity. We welcome applications from individuals of all backgrounds and experiences.

Our Mission: To deliver exceptional service while nurturing our community and empowering our employees.

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