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Lead Office Administrator

2 months ago

Langley, British Columbia, Canada Accoravillage Full time

About Accoravillage:

Accoravillage is a distinguished organization committed to delivering exceptional services across various sectors. With a rich history and a focus on innovation, we pride ourselves on fostering a collaborative environment where our employees can thrive. Our team is dedicated to building strong relationships with clients and communities, ensuring that we provide outstanding service and support.

Position Overview:

We are currently seeking a skilled and experienced Senior Office Administrator to enhance our operational efficiency. This full-time, in-person position is vital for managing our front desk and financial support operations. The successful candidate will play a crucial role in maintaining seamless daily operations, delivering excellent service to both clients and staff, and ensuring that financial processes run smoothly.

Key Responsibilities:

  • Office Management (50% of time):
  • Team Leadership: Oversee, mentor, and develop a team of 3-4 staff members in financial operations, providing guidance and fostering professional growth.
  • Inventory Management: Ensure that office supplies are adequately stocked and organized to facilitate smooth operations.
  • Facility Oversight: Coordinate with property management to maintain building operations and ensure a safe and functional work environment.
  • Front Desk Supervision: Manage front desk activities, welcoming clients and visitors, and handling communications with professionalism.
  • Financial Operations (50% of time):
  • Accounts Receivable: Generate and dispatch invoices to clients, ensuring timely billing and follow-up on outstanding payments.
  • Accounts Payable: Process payments to vendors and manage financial transactions in compliance with company policies.

Qualifications:

  • Experience: A minimum of 5 years in a similar role, with a strong emphasis on financial operations and team management.
  • Education: A background in business administration, finance, or a related field is preferred.
  • Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Teams, etc.) is essential.
  • Personal Attributes:
  • Collaborative Spirit: Ability to work effectively within a team and contribute to a positive work environment.
  • Organizational Skills: Exceptional time management and organizational abilities.
  • Independent Worker: Capable of functioning autonomously with minimal supervision.
  • Leadership Qualities: Proven experience in guiding and developing a team.
  • Proactive Approach: Demonstrated ability to identify and resolve administrative challenges independently.
  • Friendly and approachable demeanor.

Compensation: The salary range for this position is competitive and commensurate with experience and qualifications.

What We Offer:

  • Comprehensive benefits package, including health and dental coverage.
  • Support for professional development and continuous learning opportunities.
  • A workplace culture that values respect, diversity, and inclusion.
  • Flexible working hours to accommodate personal commitments.

Commitment to Diversity:

Accoravillage is dedicated to fostering a diverse and inclusive workplace. We welcome applications from individuals of all backgrounds and experiences, and we are committed to providing accommodations throughout the recruitment process.