Support Services Coordinator

1 week ago

Brampton, Ontario, Canada GSL RENOVATION INC. Full time
About the Role

GSL RENOVATION INC. is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our staff, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records and files, both physical and digital.
    • Coordinate travel arrangements, meetings, and appointments.
  • Office Management
    • Oversee the day-to-day operations of the office, including maintaining a clean and organized workspace.
    • Manage office supplies and equipment, ensuring that all necessary materials are available and in good working order.
    • Develop and implement procedures for maintaining office efficiency and productivity.
  • Communication
    • Develop and maintain effective communication with staff, clients, and vendors.
    • Prepare and distribute meeting minutes, reports, and other documents as needed.
    • Provide excellent customer service, responding to inquiries and resolving issues in a timely and professional manner.
  • Project Coordination
    • Assist in the planning and coordination of projects, including developing project plans, timelines, and budgets.
    • Coordinate with team members to ensure that projects are completed on time and within budget.
    • Monitor and report on project progress, identifying and addressing any issues or concerns.
    Requirements
    • Education
      • Secondary (high) school graduation certificate.
    • Experience
      • 7 months to less than 1 year of experience in an administrative role.
    • Skills
      • Excellent organizational and time management skills.
      • Ability to multitask and prioritize tasks effectively.
      • Strong communication and interpersonal skills.
      • Proficient in Microsoft Office and other productivity software.
      Work Conditions and Physical Capabilities
      • Work Environment
        • Fast-paced environment.
        • Work under pressure.
        • Tight deadlines.
      • Physical Capabilities
        • Ability to sit for long periods of time.
        • Ability to lift up to 25 pounds.
        Personal Suitability
        • Personal Qualities
          • Ability to multitask.
          • Excellent oral communication.
          • Excellent written communication.
          • Flexibility.
          • Judgement.
          • Organized.
          • Team player.
          • Accurate.
          • Client focus.
          • Reliability.
        • Work Term
          • Permanent.
        • Work Language
          • English.
        • Hours
          • 40 hours per week.

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