Office Coordinator

4 weeks ago

Guelph, Ontario, Canada 7013990 canada inc Full time
Position Overview

We are seeking a dedicated Administrative Assistant to provide essential support within our transportation organization. This role is pivotal in ensuring smooth operations and effective communication across various departments.

Qualifications
  • Education: Completion of a college or CEGEP program, or a non-university diploma lasting 1 to 2 years.
  • Experience: Previous experience is considered an asset.
Work Environment

The successful candidate will thrive in a transportation company setting, characterized by a dynamic and fast-paced atmosphere.

Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Facilitate the flow of information within the team.
  • Manage incoming mail and distribute materials accordingly.
  • Provide training and guidance to staff members.
  • Document and prepare minutes for meetings and conferences.
  • Establish and maintain office procedures and routines.
  • Schedule and confirm appointments efficiently.
  • Handle telephone communications and relay messages.
  • Respond to electronic inquiries promptly.
  • Address employee questions and concerns.
  • Order and manage office supplies and inventory.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to appropriate contacts.
  • Type and proofread various documents and correspondence.
Supervisory Responsibilities

This position involves overseeing a small team of approximately 3-4 individuals.

Technical Skills

Proficiency in the following software is required:

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • Adobe Photoshop
Work Conditions

The ideal candidate will possess the ability to:

  • Work independently and manage a large workload.
  • Thrive in a fast-paced environment with tight deadlines.
  • Maintain attention to detail while performing repetitive tasks.
  • Operate with minimal supervision.
Personal Attributes

We are looking for someone who is:

  • A multitasker with excellent oral and written communication skills.
  • Flexible and possesses sound judgment.
  • Organized and a reliable team player.
  • Accurate, client-focused, and dependable.
  • Skilled in time management and adaptable to change.
  • Accountable and demonstrates due diligence.
  • A quick learner.
Employment Details

This is a permanent position with a work schedule of 35 to 40 hours per week. The primary work language is English.

  • Office Coordinator

    5 days ago

    Guelph, Ontario, Canada UPS Store 47 Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at UPS Store 47. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our staff and customers.Key ResponsibilitiesAdministrative SupportProvide administrative assistance...

  • Office Coordinator

    5 days ago

    Guelph, Ontario, Canada UPS Store 47 Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at UPS Store 47. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our staff and customers.Key ResponsibilitiesAdministrative SupportProvide administrative assistance...

  • Office Coordinator

    2 days ago

    Guelph, Ontario, Canada UPS Store 47 Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at UPS Store 47. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our staff and customers.Key ResponsibilitiesAdministrative SupportProvide administrative assistance...

  • Office Coordinator

    2 days ago

    Guelph, Ontario, Canada UPS Store 47 Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at UPS Store 47. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our staff and customers.Key ResponsibilitiesAdministrative SupportProvide administrative assistance...

  • Office Coordinator

    4 weeks ago

    Guelph, Ontario, Canada Tass Tax and Accounting Full time

    Office Coordinator Position at Tass Tax and AccountingWe are seeking a dedicated Office Coordinator to join our team. This role is essential in ensuring the smooth operation of our office environment.QualificationsEducation: Completion of secondary school diplomaExperience: 1 to 2 years in a similar roleWork EnvironmentSector: Private industryKey...

  • Office Coordinator

    2 weeks ago

    Guelph, Ontario, Canada UPS Store 47 Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at UPS Store 47. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our staff and customers.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Office Coordinator

    4 weeks ago

    Guelph, Ontario, Canada MUNDAIR CONSULTING LTD. Full time

    Position OverviewMUNDAIR CONSULTING LTD. is seeking a dedicated Administrative Assistant to provide essential support in our office environment. This role is pivotal in ensuring smooth operations and effective communication within the organization.Key ResponsibilitiesEvent Coordination: Organize and manage seminars, conferences, and other events.Budget...

  • Office Coordinator

    2 days ago

    Guelph, Ontario, Canada We are the Bo Truckers Ltd. Full time

    Job SummaryWe are the Bo Truckers Ltd. and we are seeking a highly organized and reliable Office Coordinator to join our team. As an Office Coordinator, you will be responsible for providing administrative support to our operations team and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide...

  • Office Coordinator

    5 days ago

    Guelph, Ontario, Canada We are the Bo Truckers Ltd. Full time

    Job SummaryWe are the Bo Truckers Ltd. and we are seeking a highly organized and reliable Office Coordinator to join our team. As an Office Coordinator, you will be responsible for providing administrative support to our operations team and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide...

  • Office Coordinator

    5 days ago

    Guelph, Ontario, Canada We are the Bo Truckers Ltd. Full time

    Job SummaryWe are the Bo Truckers Ltd. and we are seeking a highly organized and reliable Office Coordinator to join our team. As an Office Coordinator, you will be responsible for providing administrative support to our operations team and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide...

  • Office Coordinator

    2 days ago

    Guelph, Ontario, Canada We are the Bo Truckers Ltd. Full time

    Job SummaryWe are the Bo Truckers Ltd. and we are seeking a highly organized and reliable Office Coordinator to join our team. As an Office Coordinator, you will be responsible for providing administrative support to our operations team and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide...

  • Office Coordinator

    1 week ago

    Guelph, Ontario, Canada UPS Store 47 Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at UPS Store 47. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our staff and customers.Key ResponsibilitiesAdministrative Support: Provide administrative support...

  • Office Coordinator

    2 weeks ago

    Guelph, Ontario, Canada Tass Tax and Accounting Full time

    Job Opportunity at Tass Tax and AccountingWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Tass Tax and Accounting. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our administrative functions.Key ResponsibilitiesImplement and Review Administrative Procedures: Develop,...

  • Office Coordinator

    4 weeks ago

    Guelph, Ontario, Canada 7013990 canada inc Full time

    Position OverviewWe are seeking a dedicated **Administrative Assistant** to support our operations at 7013990 Canada Inc. This role is essential in ensuring smooth communication and efficient workflow within our team.QualificationsEducation: Completion of a college or CEGEP program, or a non-university diploma lasting 1 to 2 years.Experience: Previous...

  • Office Coordinator

    3 days ago

    Guelph, Ontario, Canada Sharsal Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Sharsal. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative support to our team, including answering phone calls, responding to...

  • Office Coordinator

    3 days ago

    Guelph, Ontario, Canada Sharsal Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Sharsal. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative support to our team, including answering phone calls, responding to...

  • Office Coordinator

    1 week ago

    Guelph, Ontario, Canada Simran Transhaul Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Simran Transhaul Inc. as a support role.Key ResponsibilitiesScheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring seamless coordination and communication with stakeholders.Communication and Correspondence:...

  • Office Coordinator

    4 weeks ago

    Guelph, Ontario, Canada Geosyntec Consultants International Inc. Full time

    Position OverviewWe are seeking a dedicated and detail-oriented Administrative Assistant to support our operations at Geosyntec Consultants International Inc. This role is essential in ensuring the smooth flow of information and coordination within our team.Employment DetailsEmployment Duration: PermanentWorking Language: EnglishWork Hours: 40 hours per...

  • Office Coordinator

    4 weeks ago

    Guelph, Ontario, Canada Counteract Balancing Beads Ltd. Full time

    Job Overview:We are seeking a dedicated Administrative Assistant to facilitate the smooth operation of our office at Counteract Balancing Beads Ltd. This role is essential in ensuring effective communication and organization within our team.Qualifications:Education: Completion of secondary (high) school graduation certificate is required.Experience: Previous...

  • Office Coordinator

    1 week ago

    Guelph, Ontario, Canada Rocket Immigration Inc. Full time

    Job SummaryRocket Immigration Inc. is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to our operations team.Key ResponsibilitiesAdministrative Support: Provide administrative support to the operations team, including preparing reports, managing files,...