Office Coordinator

4 weeks ago

Guelph, Ontario, Canada Geosyntec Consultants International Inc. Full time
Position Overview

We are seeking a dedicated and detail-oriented Administrative Assistant to support our operations at Geosyntec Consultants International Inc. This role is essential in ensuring the smooth flow of information and coordination within our team.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 40 hours per week
Key Responsibilities
  • Facilitate communication and information exchange among team members.
  • Oversee and manage daily operational activities.
  • Assess and enhance daily workflows.
  • Handle incoming mail and other correspondence.
  • Organize and plan daily tasks and operations.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Establish and implement office procedures and routines.
  • Coordinate and confirm appointments.
  • Manage contractual agreements.
  • Answer phone calls and relay messages efficiently.
  • Supervise the analysis of employee data and information.
  • Respond to electronic inquiries.
  • Compile and analyze data, statistics, and other relevant information.
  • Provide guidance to senior management.
  • Order and maintain office supplies and inventory.
  • Oversee payroll processes.
  • Arrange travel plans, itineraries, and reservations.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread various documents, including correspondence and forms.
  • Conduct research as needed.
  • Perform data entry tasks.
  • Deliver exceptional customer service.
  • Maintain and manage digital databases.
Technical Skills
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, MS Project, and MS Office.
Areas of Expertise
  • Purchasing, procurement, and contract management.
  • Human resources administration.
  • Specialization in correspondence, reports, records, contracts, financial statements, invoices, project management, business process management, and accounting.
Qualifications
  • Education: College/CEGEP
  • Experience: 2 to 3 years in a similar role.
Work Environment
  • Ability to work independently in a fast-paced environment.
  • Capability to perform under pressure and meet tight deadlines.
  • Strong attention to detail and ability to manage repetitive tasks.
  • Handle a large caseload and workload with minimal supervision.
Personal Attributes
  • Excellent multitasking abilities.
  • Strong written communication skills.
  • Team-oriented mindset.
Benefits
  • Health Benefits: Dental plan, disability benefits, health care plan, paramedical services coverage, vision care benefits.
  • Financial Benefits: Group insurance benefits, life insurance, Registered Retirement Savings Plan (RRSP).
  • Long-term Benefits: Long-term care insurance, maternity and parental benefits, Tax-Free Savings Account (TFSA).
  • Other Benefits: Free parking, paid time off for volunteering or personal days, travel insurance, wellness program.

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