Office Coordinator
4 weeks ago
We are seeking a dedicated **Administrative Assistant** to support our operations at 7013990 Canada Inc. This role is essential in ensuring smooth communication and efficient workflow within our team.
Qualifications- Education: Completion of a college or CEGEP program, or a non-university diploma lasting 1 to 2 years.
- Experience: Previous experience is considered an asset.
The successful candidate will work in a dynamic **transportation company** setting.
Key Responsibilities- Organize and coordinate seminars, conferences, and other events.
- Facilitate the flow of information within the team.
- Manage incoming mail and other materials.
- Provide training to new staff members.
- Document and prepare minutes for meetings and conferences.
- Establish and maintain office procedures and routines.
- Schedule and confirm appointments effectively.
- Handle telephone inquiries and relay messages.
- Respond to electronic inquiries and assist employees with questions or concerns.
- Order and manage office supplies and inventory.
- Coordinate travel arrangements and itineraries.
- Welcome visitors and direct them appropriately.
- Type and proofread various documents and correspondence.
This position involves supervising a small team of 3-4 individuals.
Technical SkillsThe candidate should be proficient in:
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- Adobe Photoshop
The role requires the ability to:
- Work independently and manage a large workload.
- Thrive in a fast-paced environment with tight deadlines.
- Pay attention to detail and handle repetitive tasks.
The ideal candidate will demonstrate:
- Strong multitasking abilities.
- Excellent oral and written communication skills.
- Flexibility and sound judgment.
- Organizational skills and a team-oriented mindset.
- Reliability and effective time management.
- Adaptability and accountability.
- Dependability and a commitment to due diligence.
- A quick learning ability.
This is a **permanent position** requiring 35 to 40 hours of work per week, with English as the primary work language.
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