Administrative Coordinator
2 months ago
About Linen Chest
Linen Chest is a leading provider of custom window coverings, dedicated to delivering exceptional customer service and quality products.
Job Summary
We are seeking a detail-oriented and organized Administrative Assistant to join our Shop at Home department. As an Administrative Assistant, you will play a critical role in ensuring smooth office operations, preparing and verifying orders, managing documentation, handling payments, and overseeing office inventory.
Key Responsibilities
- Order Preparation & Document Verification: Prepare orders for processing by our coordinators, ensuring all order requests and details are verified and complete.
- Petty Cash Management: Oversee petty cash for the office, ensuring accurate tracking and handling of funds.
- Payment Processing: Handle deposits and final payments for orders, ensuring timely and accurate processing.
- Gift Card Generation: Create and manage gift cards, ensuring proper documentation and tracking.
- Office Supply Inventory Management: Order office supplies and manage inventory for the office.
- Phone Reception: Occasionally handle phone reception and distribute calls to the appropriate team members.
- Internal Communication Coordination: Facilitate communication between the sales team and office team, ensuring smooth and effective information flow.
- Visitor Assistance: Welcome and assist visitors, providing a positive and professional first impression.
- Office Support: Support colleagues and supervisors with various office tasks, contributing to the overall efficiency of the team.
- Special Projects: Assist in special projects and initiatives, providing valuable support and contributing to project success.
- Lead Distribution: Distribute leads to the sales team according to territory.
Requirements
- Previous Experience: Previous experience in an administrative role, with a strong preference for candidates with customer service experience.
- Attention to Detail: Exceptional attention to detail and accuracy in data entry.
- Communication Skills: Outstanding communication skills, both verbal and written.
- Time Management: Demonstrated ability to manage time effectively and meet deadlines in a dynamic, fast-paced environment.
- Team Player: A collaborative team player mindset, willing to offer and seek support as needed.
- Positive Attitude: A positive attitude, professional demeanor, and genuine passion for delivering exceptional customer service and achieving results.
- Adaptability: Flexibility to adapt to changing priorities and effectively manage multiple tasks simultaneously.
- Software Proficiency: Proficiency in Microsoft Teams, Office, and other relevant software applications.
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