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Administrative Processes Specialist
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Montreal, Quebec, Canada Cree Board of Health and Social Services of James Bay (CBHSSJB) Full timeJob Title: Administrative Processes SpecialistSummary:We are seeking an experienced Administrative Processes Specialist to join our team at the Cree Board of Health and Social Services of James Bay (CBHSSJB). The successful candidate will be responsible for analyzing needs, designing, and implementing professional techniques in the field of administrative...
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Administrative Processes Specialist
2 months ago
We are seeking a highly skilled Administrative Processes Specialist to join our team at the Cree Board of Health and Social Services of James Bay (CBHSSJB). As an Administrative Processes Specialist, you will play a key role in analyzing the needs of our Payroll Department and developing effective administrative systems to improve service delivery.
Key Responsibilities:- Provide support to the Coordinator of Payroll and assist the team in administrative processes, methods, and systems.
- Develop an administrative support system based on the department's needs.
- Support data collection, analysis, and communication within the team, in the organization, and with partners.
- Elaborate policies and procedures.
- Support the daily operation of the department.
- Contribute to the effective and efficient daily operational functioning of the Payroll Department.
- Develop and implement services and projects related to payroll on the territory in collaboration with multiple partners.
- Contribute to the administrative project management of policies, information, files, actions, and meetings.
- Assess the needs for supporting the payroll administration function and recommend, develop, establish, and maintain an appropriate administrative system.
- Contribute to payroll planning through direct support to the Coordinator or in supportive collaboration with mandated personnel.
- Assess the reporting needs to support the payroll administration function and recommend, develop, establish, and carry out appropriate reporting.
- Participate in the circulation of information between the regional payroll and the organization, and externally.
- Provide and analyze statistics, indicators, performance measures, and dashboards, and gather and compile financial analysis of the organization's activities, and produce various types of reports.
- Support the Coordinator of Payroll for planning and preparing documents to be presented at committees and meetings.
- Bachelor of Science degree in Administration, Human Science, Social Sciences, or other relevant academic discipline.
- Three (3) years of appropriate administrative experience in similar responsibilities.
- Experience in health informatics is an asset.
- Knowledge of administrative systems, techniques, practices, data analysis, reporting, and information systems.
- Knowledge of the MSSS Network, policies, and programs, administrative regulations.
- Knowledge of First Nation social service models, trends, and issues (an asset).
- Ability to identify and analyze administrative systems needs for the Payroll Department.
- Ability to develop programs, policies, procedures, and other documents.
- Excellent teamwork skills.
- Strong problem-solving capabilities.
- Strong ability in organization, project management, and communication.
- Ability to communicate theoretical and practical knowledge, as applied to coaching and training.
- Sense of accountability, resourcefulness, and vigilance.
- Autonomy and flexibility.
- Excellent knowledge of office computer applications (MS Word, Excel, Project, and PowerPoint).
- Knowledge of software Visio conference, MediSolution (an asset).
- Fluency in English; fluency in Cree and/or French is an asset.
