Administrative Assistant

7 days ago

St John's, Newfoundland and Labrador, Canada Memorial University Full time

Job Summary

The Memorial University is seeking an experienced Administrative Assistant - Stenographer to join our team. As an Administrative Assistant - Stenographer, you will be responsible for providing administrative support to the Division of BioMedical Sciences, Faculty of Medicine.

Key Responsibilities

  • Provide administrative support to the Administrative Staff Specialist III, including answering routine queries, replying to enquiries, and performing moderately difficult and varied clerical work.
  • Typing letters, reports, and memoranda from rough draft, editing and creating fillable forms, photocopying materials as required, and maintaining a computerized and manual filing system.
  • Compiling and formatting spreadsheets, sorting and distributing mail, ordering office supplies, arranging various meetings and room bookings, and assisting with the preparation of agendas and transcribing minutes.
  • Maintaining and updating the Divisional website and social media accounts, posting events to the Faculty of Medicine calendar, preparing weekly attendance reports, keying departmental leave, and posting on Divisional Notice Boards.

Requirements

  • Experience (1-3 years) in moderately difficult and varied clerical work, supplemented by courses in business education or office administration, or any equivalent combination of experience and training.
  • Proficiency in the use of Microsoft Outlook, Word, Excel, and PowerPoint is required.
  • Attention to detail, strong written and verbal communication skills, organizational skills, and ability to work independently are required.
  • Experience using Banner HR and website editing software, scheduling meetings, preparing agendas, transcribing minutes, and using virtual media software are assets.

Working Conditions

This is a full-time, contractual position until March 11, 2025. The successful candidate will be required to work in a fast-paced environment and must be able to work independently with minimal supervision.

Salary

The salary for this position is $43,119 - $50,582 per annum (CUPE Local 1615).

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