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Administrative Assistant
3 months ago
Job Description
Location: Health Sciences Centre
Administrative Assistant (Repost)
Medical Services
Permanent, Full-Time
00692POS
Hours 75 bi-weekly (8 hour shifts; days)
Salary CG-27, ($ $28.18)
Competition Number
Posted Date August 7, 2024
Closing Date August 14, 2024
About Us
Newfoundland and Labrador Health Services (NL Health Services) brings together five former separate health entities - Eastern Health, Central Health, Western Health, Labrador-Grenfell Health, and the Newfoundland and Labrador Centre for Health Information. The creation of a provincial health authority was announced following recommendations from Health Accord NL.
NL Health Services is responsible for delivering health and community services to more than 528,000 people living in Newfoundland and Labrador and employs over 21,000 people.
Job Summary
The Clerk IV provides advanced confidential administrative support to the Regional Director of the Medical Services Program. This position provides advanced Administrative support of a responsible and confidential nature to ensure smooth and efficient operation of the office of the Director of Medical Services as well as the overall Medical Services department. In carrying out these functions, the incumbent plays an integral role in month-end reporting activities, audit preparation processes and data base entry and management. As well as encompassing a full range of office administrative functions including production of correspondence, reports and presentations. Strong computer skills are required. As well, the candidate will maintain the Directors and managers calendars, organize meetings, prepare agendas; record minutes and carry out necessary follow up. The incumbent will organize and maintain effective file management systems, handle routine correspondence, and will be the first contact to the Department ensuring appropriate referral and follow up. This position will have daily interactions with Senior Executive, Directors, and Managers, staff, internal and external clients.
There may be a need to work hours beyond the normal work week including evenings or weekends.
Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Regularly lifts objects weighing less than 5 lbs and occasionally up to 10 lbs.
Work provides the opportunity to stand and walk within the office environment.
Constantly required to use fine finger/precision work while entering/maintaining data, as well as a constant requirement for eye/hand coordination to ensure precision in completing work and maintaining database files.
Regularly to constantly requires bilateral, repetitive fine motor skills (i.e. typing and mousing) on the computer (seated at a workstation)..
Job Qualifications
Education
Graduation from High School or equivalent.
Completion of a recognized/approved two-year Office/Business Management Program from a recognized/approved college is required.
Experience
Minimum of three years' experience within the last five in a progressively responsible administrative role is required.
Competencies (Knowledge, Skills & Abilities)
An excel test may be administered by Human Resources.
Demonstrated proficiency in Microsoft Office, Excel, PowerPoint and Outlook is required.
Demonstrated strong organizational and communication skills.
Demonstrated effective problem solving and analytical skills.
Proven ability to work with limited supervision in a dynamic work environment.
Demonstrated ability to work effectively within a deadline driven, team-orientated environment.
Other
A satisfactory record of work performance is required.
*Proof of a current office administration/business management program is required. To be considered current, the program must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form.
Employees, to review your attendance record please refer to your employee portal on the Intranet for details. The attendance record is only available to employees who are currently in positions that accumulate sick time.
Eastern Health requires internal employees applying on unionized clerical/administrative positions to have their educational documents on file and any required testing completed before the closing date of the competition (exception is the medical transcription test, which can be completed per competition). If you do not have your educational documents on your employee file, you should attach them when applying online or e-mail them to If testing is required contact Recruitment in your local area.
*This is a reposted position. If you have already applied your application is on file for consideration.
Apply online at
Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment ext 5-2 immediately
To become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.
Contact Information for Recruitment Related Inquiries:
Telephone: or
Email: Applications/resumes are not accepted at this email address.
If you are no longer interested in the position, you can withdraw your application by emailing as soon as possible.
Eastern Health is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at press 5 then press 2 (long distance outlining how we can help.
EXTERNAL APPLICANTS: We thank all applicants for their interest, however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Certificate of Conduct from the RCMP or local Police (Vulnerable Sector Check may be required), educational documents, registration/licensure if applicable and Social Insurance Number.
