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2 months ago

St John's, Newfoundland and Labrador, Canada Salvation Army Full time
Job Title: Confidential Secretary Company: The Salvation Army Atlantic Division Description

To provide confidential secretarial services to the Divisional Director Emergency Disaster Services and all Emergency Disaster Services employee personnel within the Salvation Army Atlantic Division.

Key Responsibilities:
  • Assist in organizing Emergency Disaster Services events, ensuring seamless execution and timely completion.
  • Create a variety of documents, including form letters, charts, tables, certificates, brochures, briefs, and power point presentations, as required.
  • Secure and maintain accurate information for various Boards and meetings, keeping relevant folders up to date.
  • Prepare and distribute agendas and minutes as assigned, ensuring clarity and precision.
  • Compile and analyze information for reports, providing valuable insights and recommendations.
  • Manage deadlines for various reports, requests, and projects, as outlined by EDS, and send reminders as necessary.
  • Type various forms and documents with precision and accuracy.
  • Maintain and update the Calendar of Events for the Divisional EDS, ensuring up-to-date information.
  • Arrange meetings and coordinate logistics as needed.
  • Make accommodation arrangements for EDS Divisional Team members.
  • Complete Business World transactions for Divisional EDS Team members.
  • Maintain and update EDS Social Media accounts, ensuring consistency and accuracy.
  • Provide administrative support to employees and volunteers during disasters, ensuring their needs are met.
  • Perform other duties as assigned, contributing to the success of the team.
Qualifications and Education Requirements:
  • Post-secondary education in office and clerical fields.
  • Prior clerical/office administration experience, preferably in an executive office setting.
  • Proficiency in Microsoft products, including Word, Excel, Publisher, and Power Point.
  • Understanding of different social media platforms and ability to maintain social media accounts.
Preferred Skills and Capabilities:
  • Ability to uphold the mission, vision, and values of The Salvation Army.
  • Excellent organizational and interpersonal skills.
  • Excellent oral and written communication skills.
  • Ability to maintain confidentiality and willingness to sign Confidentiality Statement.
  • Strong sense of integrity with professional ethics and a balanced sense of fairness and flexibility.
  • Ability to work independently and take directions.
  • Clear and accurate communication of factual information/data.
  • Ability to obtain a Criminal Police/Vulnerable Sector Check and clearance through The Salvation Army Internal Abuse Registry.