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Office Administration Specialist

3 months ago

Caledon, Ontario, Canada JKM ACCOUNTING INC. Full time
Position Overview

JKM ACCOUNTING INC. is seeking a dedicated Office Administration Specialist to enhance our operational efficiency. This permanent role requires a commitment of 30 to 40 hours per week and is conducted in English.

Key Responsibilities
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Organize and confirm appointments for team members.
  • Manage incoming calls and relay messages effectively.
  • Respond to electronic inquiries in a timely manner.
  • Procure office supplies and oversee inventory management.
  • Administer payroll processes accurately.
  • Welcome visitors and guide them to the appropriate contacts or service areas.
  • Establish and maintain both manual and digital filing systems.
  • Deliver exceptional customer service to clients.
  • Maintain and oversee the digital database.
  • Conduct basic bookkeeping activities.
Work Environment and Requirements
  • Ability to work independently and manage tight deadlines.
  • Strong attention to detail and ability to work with minimal supervision.
Personal Attributes
  • Flexibility and adaptability in a dynamic work environment.
  • Highly organized with a focus on accuracy.
  • Client-focused with a strong sense of accountability.
  • Demonstrates due diligence and is a quick learner.
Diversity and Inclusion Initiatives

JKM ACCOUNTING INC. is committed to fostering an inclusive workplace. We provide:

  • Mentorship and networking opportunities for individuals with disabilities.
  • Awareness training to promote a welcoming environment for all employees.
  • Support for newcomers and refugees in accessing community resources and skills training.
  • Programs that assist youth employment and offer tailored on-the-job training.
  • Resources and training for Veterans and Indigenous workers to ensure a supportive work culture.
  • Hiring practices that discourage age discrimination and promote diversity.