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Financial Administration Specialist
3 months ago
Company Overview
Gleaners Food Bank is a charitable organization focused on alleviating hunger in the community by efficiently collecting and distributing food resources. Our commitment is to serve with dignity and compassion, ensuring that no individual faces food insecurity.
POSITION SUMMARY:
The Finance Administration Coordinator plays a crucial role in supporting the financial operations of Gleaners Food Bank. Reporting directly to the Director of Operations, this full-time position involves collaboration with various stakeholders, including the Board of Directors and fundraising teams. Flexibility in working hours, including weekends and on-call duties, is required.
KEY RESPONSIBILITIES:
1. Financial Management:
- Compile and present financial statements for the Board, working closely with the Treasurer.
- Oversee the accounting software and donor management systems.
- Handle invoice processing and payment disbursements.
- Ensure accurate deposit of funds and processing of donations.
- Reconcile monthly bank statements and maintain accurate tax records.
- Prepare payroll information for external payroll services bi-weekly.
- Assist in the preparation of annual budgets alongside the Director of Operations.
2. Fundraising Administration:
- Support the financial and administrative components of fundraising initiatives.
- Generate invoices for sponsorships and donations as needed.
- Manage cash flow for fundraising events and prepare financial reports.
- Assist in post-event evaluations to assess financial performance and gather insights.
3. Administrative Duties:
- Document minutes for meetings and follow up on action items.
- Manage office supplies and equipment procurement.
- Attend relevant community events to represent Gleaners Food Bank.
QUALIFICATIONS:
- Degree or diploma in Business Administration with a focus on Finance.
- Minimum of three years of experience in financial management, preferably in a non-profit setting.
- Strong proficiency in Microsoft Office and accounting software.
- Excellent verbal and written communication skills.
- Valid driver's license with a clean driving record.
- Ability to work independently and manage multiple tasks effectively.
PHYSICAL REQUIREMENTS:
- Capability to sit for extended periods.
- Occasional need for intense concentration and mental engagement.
