Current jobs related to Executive Assistant and Office Coordinator - Ottawa, Ontario - Momentous

  • Executive Office Coordinator

    3 hours ago

    Ottawa, Ontario, Canada TOOTH CORNER DENTAL OFFICE Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Office Coordinator to join our team at TOOTH CORNER DENTAL OFFICE. The ideal candidate will have excellent communication skills, be proficient in administrative tasks, and have experience working in a fast-paced office environment.About the RoleThe Executive Office Coordinator will be...

  • Executive Office Coordinator

    23 hours ago

    Ottawa, Ontario, Canada Canada Inc. Full time

    At Canada Inc., we are seeking a highly skilled Executive Office Coordinator to join our team. This is a dynamic role that requires exceptional organizational and communication skills to ensure the smooth operation of our office.The successful candidate will be responsible for coordinating seminars, conferences, and events, as well as planning and...

  • Executive Office Coordinator

    3 hours ago

    Ottawa, Ontario, Canada International mobile services inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Office Coordinator to join our team at International Mobile Services Inc. In this role, you will provide administrative support to our office staff and management team.Key ResponsibilitiesBudgeting and Financial Management: You will plan and control budget and expenditures for our...

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, Canada Parliament of Canada Full time

    Job Title: Executive AssistantThe Parliament of Canada is seeking a highly skilled and organized Executive Assistant to support the day-to-day operations of our Parliament Hill office.Job SummaryThe ideal candidate will possess exceptional communication and writing skills, with the ability to thrive in a fast-paced environment. They will be responsible for...

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, Canada Parliament of Canada Full time

    Job Title: Executive AssistantThe Parliament of Canada is seeking a highly skilled and organized Executive Assistant to support the day-to-day operations of our Parliament Hill office.Job SummaryThe ideal candidate will possess exceptional communication and writing skills, with the ability to thrive in a fast-paced environment. They will be responsible for...

  • Executive Assistant

    3 weeks ago

    Ottawa, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly organized and detail-oriented Executive Assistant to join our team at beBee Professionals in Ottawa. The successful candidate will be responsible for providing executive-level support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide executive-level support to the office...

  • Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Canadian Medical Association Full time

    Job Title: Executive AssistantUnit | Department: Executive | Executive OfficeReports to: CEO, CMA & CMA Group of CompaniesType: Full-time | PermanentLocation: Ottawa ON (Hybrid)About the RoleWe are seeking a seasoned Executive Assistant to join our team. As a key member of our Executive Office, you will provide administrative support to our CEO and other...

  • Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Canadian Medical Association Full time

    Job Title: Executive AssistantUnit | Department: Executive | Executive OfficeReports to: CEO, CMA & CMA Group of CompaniesType: Full-time | PermanentLocation: Ottawa ON (Hybrid)About the RoleWe are seeking a seasoned Executive Assistant to join our team. As a key member of our Executive Office, you will provide administrative support to our CEO and other...

  • Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Parliament of Canada Full time

    Job Title: Executive AssistantThe Parliament of Canada is seeking a highly skilled and organized Executive Assistant to support the day-to-day operations of our Parliament Hill office.Job SummaryWe are looking for a professional and proactive individual to provide exceptional administrative and organizational support to our Member. The ideal candidate will...

  • Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Parliament of Canada Full time

    Job Title: Executive AssistantThe Parliament of Canada is seeking a highly skilled and organized Executive Assistant to support the day-to-day operations of our Parliament Hill office.Job SummaryWe are looking for a professional and proactive individual to provide exceptional administrative and organizational support to our Member. The ideal candidate will...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada East India Company Restaurant Full time

    About the Role:As an Executive Assistant, you will provide high-level administrative support to our team at {company}.Key Responsibilities:• Provide administrative assistance to the team leader• Manage schedules and calendars• Coordinate travel arrangements and meetingsRequirements:• Excellent communication and organizational skills• Proficiency in...

  • Executive Assistant

    3 weeks ago

    Ottawa, Ontario, Canada Ontario - Ottawa Full time

    Job Description:The Executive Assistant provides administrative and program support to the Vice President, Real Estate and Vice President, Acquisitions & Business Development. This role involves coordinating, scheduling, and organizing meetings and conferences with various stakeholders, including CLC employees, senior officials, government representatives,...

  • Strategic Executive Assistant

    2 months ago

    Ottawa, Ontario, Canada Hydro Ottawa Full time

    Job SummaryThe Executive Assistant provides high-level support to the Chief Information and Technology Officer (CITO) at Hydro Ottawa. This role involves maintaining the CITO's schedule, coordinating with internal and external stakeholders, and providing administrative support for operations-related projects.Key ResponsibilitiesAdministrative Support:...

  • Strategic Executive Assistant

    2 months ago

    Ottawa, Ontario, Canada Hydro Ottawa Full time

    Job SummaryThe Executive Assistant provides high-level support to the Chief Information and Technology Officer (CITO) at Hydro Ottawa. This role involves maintaining the CITO's schedule, coordinating with internal and external stakeholders, and providing administrative support for operations-related projects.Key ResponsibilitiesAdministrative Support:...

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, Canada CATSA ACSTA Full time

    Job Summary:The Executive Assistant will provide administrative support to the Vice-President, People, Culture and Experience, and coordinate branch activities in support of corporate requirements.Key Responsibilities:Provide administrative services to senior management, including preparing documents, reports, and presentations.Organize and coordinate travel...

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, Canada CATSA ACSTA Full time

    Job Summary:The Executive Assistant will provide administrative support to the Vice-President, People, Culture and Experience, and coordinate branch activities in support of corporate requirements.Key Responsibilities:Provide administrative services to senior management, including preparing documents, reports, and presentations.Organize and coordinate travel...

  • Executive Coordinator

    1 month ago

    Ottawa, Ontario, Canada Urentottawa Full time

    Job Title: Executive / Project Coordinator AssistantAbout the Role:We are seeking a highly organized and detail-oriented Executive / Project Coordinator Assistant to join our team at Urentottawa. As a key member of our team, you will provide administrative support to our company owners and site supervisor, ensuring the smooth operation of our...

  • Executive Coordinator

    4 weeks ago

    Ottawa, Ontario, Canada Urentottawa Full time

    Job Title: Executive / Project Coordinator AssistantAbout the Role:We are seeking a highly organized and detail-oriented Executive / Project Coordinator Assistant to join our team at Urentottawa. As a key member of our team, you will provide administrative support to our company owners and site supervisor, ensuring the smooth operation of our...

  • Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Hydro Ottawa Full time $58,456

    Job SummaryThe Executive Assistant provides high-level support to the Chief Information and Technology Officer (CITO) at Hydro Ottawa. This role involves maintaining the CITO's schedule, coordinating with internal and external stakeholders, and providing administrative support for operations-related projects. The successful candidate will also be responsible...

  • Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Hydro Ottawa Full time $58,456

    Job SummaryThe Executive Assistant provides high-level support to the Chief Information and Technology Officer (CITO) at Hydro Ottawa. This role involves maintaining the CITO's schedule, coordinating with internal and external stakeholders, and providing administrative support for operations-related projects. The successful candidate will also be responsible...

Executive Assistant and Office Coordinator

3 months ago

Ottawa, Ontario, Canada Momentous Full time

OUR CLIENTS HAVE A VISION - WE PROVIDE THE PLATFORM TO REALIZE IT ONLINE.

We are dedicated to empowering those who contribute to our community. Our focus is on supporting thought leaders, web developers, innovative enterprises, entrepreneurs, and pioneers to share, contribute, and thrive online through domain names and a comprehensive range of hosting solutions.

Location: Remote

Position Overview

The Executive Assistant and Office Coordinator will deliver extensive administrative assistance to senior management while supervising the daily operational activities of the organization. This position calls for a proactive individual with outstanding organizational abilities, meticulous attention to detail, and the capacity to juggle multiple responsibilities concurrently.

Key Responsibilities:

Executive Assistant Responsibilities:

  1. Provide administrative assistance to the Chief Executive Officer (CEO) and other Senior Leadership members, including managing calendars, scheduling appointments, and organizing travel arrangements.
  2. Draft and manage correspondence, reports, and presentations.
  3. Handle confidential information with utmost discretion and professionalism.
  4. Coordinate and facilitate the organization of corporate events and meetings as necessary.
  5. Serve as a liaison between the CEO and other staff or external partners.
  6. Manage daily personal tasks and errands for the CEO as required.

Office Coordination Responsibilities:

  1. Oversee and enhance daily operations to ensure efficiency and effectiveness.
  2. Develop and uphold current operational policies and procedures.
  3. Manage relationships with vendors, suppliers, and service providers.
  4. Supervise the current operations budget and financial planning, including expense tracking and reporting.
  5. Implement and maintain office systems and technologies to boost productivity.

Qualifications:

  1. Demonstrated experience as an Executive Assistant, Personal Assistant, or in a similar capacity.
  2. Prior experience in operations management or a related field.
  3. Exceptional organizational and multitasking capabilities.
  4. Strong proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
  5. Excellent communication and interpersonal skills.
  6. Ability to manage sensitive information with confidentiality.
  7. Strong problem-solving skills and a proactive mindset.
  8. Bachelor's degree in Business Administration, Management, or a related field preferred.

Why Choose Momentous?

We are committed to:

  1. Enabling Participation: Our mission is to equip everyone with the tools to contribute online. This includes removing barriers and providing a thoughtful and accessible user experience, hosting community events, offering discounts when costs are prohibitive, and collaborating to empower individuals to realize their ideas.
  2. Building Community: We support individuals in our community locally, nationally, and globally who share our passion for education and enabling online participation.
  3. Giving Back: We share our expertise through articles, podcasts, and by participating in inspiring events worldwide. We also support remarkable individuals and organizations that positively impact society with discounted or complimentary products and services.
  4. Technology: We are dedicated to safeguarding our customers' data and digital assets online. Our infrastructure is the backbone of our service offerings, ensuring 99.9% uptime from data centers worldwide.

Our commitment to creating tools and services that empower our customers' contributions is unwavering. Our work culture is designed to invite and inspire, encourage exploration, and embrace adaptability. Our mission - Be Thoughtful. Be Simple. Be Brave - is integrated into everything we do, from our robust products to our unique office traditions.

NON-SMOKERS ONLY, PLEASE

Powered by JazzHR