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Administrative Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our retail team at Farm Boy Inc. The successful candidate will provide administrative support to the store team, ensuring a high level of service to employees, customers, and suppliers.
Key Responsibilities- Assist with department inventory management, including uniforms and office/store supplies.
- Organize and maintain confidential store-level files.
- Support recruitment administration in SmartRecruiters, including candidate screening and interview scheduling.
- Prepare and present new hire documents, including participating in orientations.
- May be required to assist with payroll functions, including timecard corrections and reporting.
- Log invoices and ensure corresponding paperwork is attached.
- Coordinate with Finance and Store Manager regarding invoice queries.
- Notify employees of schedule changes.
- Assist with employee Training Master organization and maintenance.
- Print, post, collect, and file SOPs, sweep logs, high touch sanitation sheets, and Covid screening logs.
- Ensure timely and accurate periodic reporting.
- Support ad hoc requests, such as name tag preparation and employee locker information.
- Assist employees with expense report filing, secure approvals, and submit for reimbursement.
- Coordinate meetings for Store Manager, Regional Director, and Vice President, taking minutes when required.
- Maintain confidentiality of sensitive information and share with appropriate stakeholders.
- Perform other related duties to support our stores.
- Typically requires completion of a post-secondary education with an emphasis in Office Administration, plus a minimum of 2 years related experience or an equivalent combination of education and experience.
- Above-average interpersonal and communication skills, both oral and written.
- Superior customer service skills, with the ability to handle complaints and communicate calmly and professionally.
- Advanced proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
- Superior time management and organizational skills, with keen attention to detail.
- Positive, team-oriented attitude, and ability to work with minimal supervision and solve problems.
- Ability to handle confidential materials in a sensitive and appropriate manner.
- Reliable, responsible, and adaptable to change and learning new tasks.
- Fluency in both official languages would be considered an asset.
- Able to work a flexible schedule, including nights, weekends, and holidays as required.
- Providing service to several people or departments, working under many simultaneous deadlines.
- Performing extensive and repetitive data entry.
- Sitting for long periods of time at a workstation.
- Possible exposure to eye strain from computer terminals.
- Exposure to distractions caused by open office noise and frequent interruptions.
Accommodation is available upon request for applicants and employees with disabilities.
