Executive Administrative Support
3 weeks ago
Position: Executive Assistant
Company: Cultural Organization in Old Montreal
Type: Permanent
Compensation: Competitive
TOTEM recruteur de talent is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to the General Manager of a vibrant cultural organization in Old Montreal.
Responsibilities:
- Provide essential administrative assistance to the General Manager, encompassing operational and developmental tasks.
- Manage document formatting, reports, agreements, correspondence, and contracts with meticulous attention to detail.
- Collaborate in preparing presentations, conferences, and follow-up materials, ensuring accuracy and professionalism.
- Draft and prepare a variety of documents, demonstrating strong writing skills and clarity of expression.
- Effectively manage the General Manager's schedule, prioritizing appointments and meetings efficiently.
- Maintain organized and secure filing systems for management records.
- Coordinate meetings, conferences, special projects, and follow-up actions, ensuring seamless execution.
- Provide support to the General Manager during meetings, receptions, and official presentations, demonstrating professionalism and discretion.
- Undertake any additional tasks as assigned, contributing to the smooth operation of the office.
Requirements:
- A DEC in administration or management, or an equivalent qualification, coupled with a minimum of 5 years of experience in a similar role.
- Proficiency in Macintosh systems, including Microsoft Word, Excel, PowerPoint, and Keynote.
- Excellent written communication skills, ensuring clear and concise expression.
- Mastery of both French and English, both orally and in writing.
- Strong organizational skills, adept at prioritizing tasks and managing resources effectively.
- Proactive and motivated individual with the ability to anticipate needs and take initiative.
- A sense of responsibility and commitment to confidentiality, coupled with a positive attitude.
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