Event Coordination Assistant
3 weeks ago
About Us
Simon Fraser University stands as a prominent research institution dedicated to fostering an inclusive and sustainable future. Our mission is to cultivate and connect knowledge, learning, and community, aiming for profound understanding and impactful contributions. We are devoted to nurturing excellence, innovation, belonging, and community in all our endeavors.
The VPFA (Vice President Finance and Administration) plays a pivotal role in delivering essential support services that align with SFU's academic, research, and community engagement objectives. Our team addresses the daily operational and administrative requirements through various departments, including Ancillary Services, Facilities Services, Finance, IT Services, and Safety & Risk Services. We engage collaboratively and respectfully with our community partners to enhance the lives of those we serve while fostering a vibrant workplace culture for our staff.
Position Overview
The Event Coordination Assistant provides vital client service and administrative support for Meeting, Events, and Conference Services (MECS). Responsibilities include preparing meeting spaces for client use, assisting with modifications to on-site requirements, creating room layout diagrams, and directing clients and materials to designated areas. This role is crucial in welcoming clients on-site and offering basic campus orientation. The assistant collaborates with Facilities Services, IT Services, catering, security, and other service providers to monitor and resolve operational issues that may arise during events. Additionally, this position offers primary support to Event Planners and Managers in executing campus events.
Required Qualifications
High School diploma along with relevant training in word processing, database management, and spreadsheet applications, typically equivalent to one semester of study. A minimum of two years of experience is preferred, although a combination of education and experience may be considered.
- Exceptional customer service abilities.
- Strong attention to detail.
- Excellent organizational and multitasking capabilities.
- Effective interpersonal, verbal, and written communication skills.
What We Provide
At SFU, we prioritize the well-being of our employees by promoting a healthy work-life balance, opportunities for professional development, and a safe, respectful workplace environment. For temporary employees represented by the Canadian Union of Public Employees (CUPE Local 3338), we offer:
- An additional 14% pay in lieu of benefits.
- A hybrid work program for eligible roles.
Additional Information
This position requires flexibility to work across all three SFU campuses. Candidates should submit their cover letter, resume, and any relevant documentation in a single attachment. SFU is committed to equity and encourages applications from all qualified individuals, including women, Indigenous Peoples, visible minorities, individuals of diverse sexual orientations and gender identities, persons with disabilities, and others who contribute to the university's diversity.
We are dedicated to ensuring accessibility throughout the application and interview process for all candidates.
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