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Event Coordination Assistant

2 months ago

Vancouver, British Columbia, Canada Simon Fraser University Full time

About Us

Simon Fraser University stands as a premier research institution dedicated to fostering an inclusive and sustainable future. Our mission is to create and connect knowledge, learning, and community, aiming for profound understanding and impactful outcomes. We prioritize excellence, innovation, belonging, and community in all our endeavors.

The VPFA (Vice President Finance and Administration) plays a pivotal role in delivering essential support services that facilitate SFU's academic, research, and community engagement objectives. Our operations encompass various foundational services, including Ancillary Services, Facilities Services, Finance, IT Services, and Safety & Risk Services. We are committed to engaging collaboratively and respectfully with our community partners to enhance the daily lives of those we serve while cultivating a vibrant workplace culture for our over 600 staff members.

Position Overview

The Event Coordination Assistant provides essential client service and administrative support for Meeting, Events, and Conference Services (MECS). Responsibilities include preparing meeting spaces for client use, assisting with modifications to on-site requirements, creating room setup diagrams, and guiding clients and their materials to and from designated areas. This role is crucial in welcoming clients on-site and offering a basic orientation to the campus facilities. The assistant collaborates with Facilities Services, IT Services, catering, security, and other campus service providers, troubleshooting operational issues to ensure the smooth execution of events. Additionally, the assistant offers primary support to Event Planners and Managers in the organization of campus events.

Required Qualifications

High School diploma along with relevant coursework or training in word processing, database management, and spreadsheet applications. A minimum of 2 years of experience is required, or an equivalent combination of education and experience may be considered.

  • Exceptional customer service abilities.
  • Strong attention to detail.
  • Outstanding organizational and multitasking capabilities.
  • Excellent interpersonal, verbal, and written communication skills.

What We Provide

At SFU, we strive to ensure our employees feel valued and supported, promoting a healthy work-life balance, opportunities for professional growth, and a safe, respectful workplace. We offer temporary employees who are part of the Canadian Union of Public Employees (CUPE Local 3338):

  • An additional 14% pay in lieu of benefits.
  • A hybrid work program for eligible roles.

Additional Information

This is a part-time position with flexible hours. Candidates must be able to work across all three SFU campuses. Applications should include a cover letter, resume, and any relevant documentation.

Simon Fraser University is an equal opportunity employer and encourages applications from all qualified individuals, including women, Indigenous Peoples, visible minorities, individuals of diverse sexual orientations and gender identities, persons with disabilities, and others who contribute to the university's diversity.

We are dedicated to ensuring that the application and interview process is accessible to all applicants. If you require assistance or accommodations, please reach out for support.