Event Coordination Assistant
3 weeks ago
Location: Vancouver, BC
Department: Events and Marketing
Reports to: Event Manager
Job Type: Full-Time
We are looking for a proactive and detail-oriented Entry-Level Event Assistant to join our vibrant events team at Fresh Form Draft. This role is perfect for individuals eager to embark on a career in event management, offering the chance to gain practical experience and hone skills in a dynamic setting.
Key Responsibilities
- Administrative Support: Manage administrative tasks including scheduling meetings, preparing event documentation, overseeing RSVP lists, and maintaining event databases.
- On-Site Event Support: Assist during events by providing on-site support, which includes setup, registration, guest assistance, and event breakdown.
- Vendor and Venue Liaison: Coordinate with vendors, venues, and other event partners to ensure all event elements are executed seamlessly.
- Marketing and Outreach: Contribute to the development of promotional materials and social media content to enhance event visibility and encourage attendance.
- Financial Monitoring: Aid in tracking event budgets by recording expenses and ensuring financial documentation is precise.
- Client Relations: Deliver exceptional customer service to event participants, addressing their inquiries and concerns in a timely and professional manner.
Skills, Knowledge, and Expertise
- High school diploma or equivalent.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication abilities.
- Capacity to perform well under pressure and adapt to evolving situations.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Competitive salary with performance-based incentives.
- Comprehensive health, dental, and vision coverage.
- 401(k) retirement plan with company matching.
- Opportunities for professional growth and development.
- Flexible work environment with potential for remote work.
- Paid time off and holidays.
Founded with a vision to reshape the architectural landscape, Fresh Form Draft unites a diverse team of talents, each bringing their unique expertise to every project. Our collaborative approach ensures that client aspirations are not only met but exceeded, as we work closely with them from concept to realization, weaving their stories into the very fabric of our designs.
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