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Event Coordination Assistant
2 months ago
Union/Affiliation: C.U.P.E. Local 3338
Pay Range: $27.08 hourly plus 14% in lieu of benefits
Department Description: Meeting, Event & Conference Services
Position Grade: 6
Number of Openings: 14
Biweekly Hours: up to 40 hours
About Us
Simon Fraser University stands as a premier research institution dedicated to fostering an inclusive and sustainable future. Our mission is to create and connect knowledge, learning, and community, driving meaningful impact and deeper understanding. We are committed to promoting excellence, innovation, belonging, and community in all our endeavors.
Supporting students, staff, faculty, and the broader community across our campuses, the VPFA (Vice President Finance and Administration) is instrumental in developing essential support services that facilitate SFU's academic, research, and community engagement missions. We ensure the smooth operation of SFU's daily administrative needs through various services, working collaboratively and respectfully with our community partners to enhance the everyday lives of those we serve while cultivating a vibrant workplace culture for our staff.
Role Overview
The Event Coordination Assistant is responsible for delivering client service and administrative support within Meeting, Event & Conference Services (MECS). Key responsibilities include:
- Preparing meeting spaces for client use.
- Assisting clients with modifications and additional requests during their events.
- Creating room setup diagrams and managing the logistics of client materials.
- Welcoming clients on-site and providing essential campus orientation.
- Liaising with Facilities Services, IT Services, catering, security, and other service providers to ensure seamless event execution.
- Monitoring and resolving operational issues that arise during events.
- Offering primary support to Event Planners and Managers in the delivery of campus events.
Qualifications
Applicants should possess:
- A high school diploma and relevant training in word processing, database, and spreadsheet applications.
- A minimum of two years of experience in a related field, or an equivalent combination of education and experience.
- Exceptional customer service skills.
- Strong attention to detail.
- Excellent organizational and multitasking abilities.
- Outstanding interpersonal, oral, and written communication skills.
What We Provide
At SFU, we prioritize the well-being of our employees by fostering a healthy work-life balance, encouraging professional growth, and ensuring a safe and respectful workplace. For temporary employees represented by the Canadian Union of Public Employees (CUPE Local 3338), we offer:
- An additional 14% pay in lieu of benefits.
- A hybrid work program for eligible positions.
Additional Information
This position requires flexibility to work across all three SFU campuses.
