Event Coordination Assistant

3 weeks ago


Vancouver, British Columbia, Canada Simon Fraser University Full time

Union/Affiliation: C.U.P.E. Local 3338

Pay Range: $27.08 hourly plus 14% in lieu of benefits

Department Overview: Meeting, Event & Conference Services

Position Grade: 6

Number of Openings: 14

Biweekly Hours: Up to 40 hours

About Us

Simon Fraser University stands as a premier research institution dedicated to fostering an inclusive and sustainable future. Our mission is to cultivate and connect knowledge, learning, and community to foster deeper understanding and meaningful impact. We are devoted to promoting excellence, innovation, belonging, and community in all our endeavors.

Supporting students, staff, faculty, and the broader community across our three campuses, the VPFA (Vice President Finance and Administration) is instrumental in developing essential support services that facilitate SFU's academic, research, and community engagement objectives. We manage SFU's daily operational and administrative requirements through various departments, including Ancillary Services, Facilities Services, Finance, IT Services, and Safety & Risk Services. Our collaborative and respectful approach ensures we meet the needs of our community partners while enhancing the everyday lives of those we serve, all within a vibrant work culture that promotes learning and growth for our over 600 staff members.

Role Overview

The Event Coordination Assistant provides essential client service and administrative support for Meeting, Event & Conference Services (MECS). Responsibilities include preparing meeting spaces for client use, assisting clients with modifications to their on-site requirements, creating room layout diagrams, and managing the logistics of client materials. This role is pivotal in welcoming clients on-site and offering basic campus orientation. The assistant collaborates with Facilities Services, IT Services, catering, security, and other campus service providers to monitor and resolve any operational issues that arise during events. Additionally, the assistant provides primary support to Event Planners and Managers in executing events on campus.

Qualifications

Applicants should possess a high school diploma along with relevant coursework or training in word processing, database management, and spreadsheet applications, with a minimum of two years of experience. An equivalent combination of education and experience is acceptable.

  • Exceptional customer service abilities.
  • Strong attention to detail.
  • Excellent organizational and multitasking capabilities.
  • Outstanding interpersonal, verbal, and written communication skills.

What We Provide

At SFU, we prioritize the well-being of our staff by promoting a healthy work-life balance, opportunities for professional development, and a safe, respectful workplace. Temporary employees who are members of the Canadian Union of Public Employees (CUPE Local 3338) are entitled to:

  • An additional 14% pay in lieu of benefits
  • A hybrid work program for eligible positions

Additional Information

This position requires the ability to work across all three SFU campuses.


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