Business Administration Assistant
3 weeks ago
MVA Group Development Ltd. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our organization.
Key Responsibilities- Training and Development: Provide training and guidance to staff members to ensure they have the necessary skills and knowledge to perform their duties effectively.
- Office Procedures: Establish and maintain office procedures and routines to ensure efficient and effective operations.
- Contract Management: Manage contracts and agreements with vendors and suppliers to ensure compliance with company policies and procedures.
- Communication: Answer telephone calls and relay messages to staff members and other stakeholders in a professional and courteous manner.
- Data Management: Compile data, statistics, and other information to support business decisions and operations.
- Supply Chain Management: Order office supplies and maintain inventory levels to ensure that the office is well-stocked and equipped.
- Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
- Data Entry: Perform data entry tasks to support business operations.
- Customer Service: Provide excellent customer service to internal and external stakeholders.
- Database Management: Maintain and manage digital databases to support business operations.
- Bookkeeping: Perform basic bookkeeping tasks to support financial operations.
- Delegation: Delegate work to office support staff to ensure that tasks are completed efficiently and effectively.
- Project Management: Assign, coordinate, and review projects and programs to ensure that they are completed on time and within budget.
- Administrative Support: Carry out administrative activities of the establishment to support business operations.
- Policy Administration: Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
- Office Administration: Oversee and coordinate office administrative procedures to ensure that they are efficient and effective.
- Procedure Review: Review and evaluate new administrative procedures to ensure that they are effective and efficient.
- Work Priorities: Establish work priorities and ensure that procedures are followed and deadlines are met.
- Office Services: Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
- Budgeting: Assist in the preparation of operating budget and maintain inventory and budgetary controls.
- Reporting: Assemble data and prepare periodic and special reports, manuals, and correspondence.
- Work Environment: Work in a fast-paced office environment with multiple priorities and deadlines.
- Attention to Detail: Maintain attention to detail and accuracy in all tasks and responsibilities.
- Work Term: Permanent full-time position.
- Work Language: English.
- Hours: 40 hours per week.
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