Experienced Legal Administrative Professional

3 weeks ago

Montreal, Quebec, Canada PSP Investments Full time

EXPERIENCE THE EDGE

At PSP, we foster an environment where our employees can thrive, build meaningful connections, and contribute to innovative investment initiatives. Our culture promotes collaboration and encourages us to think beyond traditional boundaries, embracing diversity in all its forms.

ABOUT THE TEAM

This role presents a fantastic opportunity for a seasoned administrative professional to become part of a dynamic, supportive, and highly motivated Legal team. PSP is dedicated to recruiting outstanding individuals who will bring their expertise, talent, and enthusiasm to support our mission.

Reporting directly to the Senior Director of Legal Affairs, your primary responsibility will be to provide comprehensive administrative assistance to various members of the legal team.

To excel in this position, you must possess exceptional communication skills, a high level of motivation, and self-assurance, as you will interact directly with internal business partners, external legal counsel, and stakeholders. Strong business insight, sound judgment, and practicality are essential for success in this role.

ABOUT YOUR ROLE

As a Senior Legal Assistant, your responsibilities will include:

  • Assisting a team of attorneys with transactions and managing a global asset portfolio.
  • Coordinating legal matter management, including the establishment of workspaces, filing, and maintaining files.
  • Supporting the preparation of legal documents, including mark-ups and tracking revisions of contracts and correspondence.
  • Providing overall administrative and operational support for the team, which includes scheduling in-office and virtual meetings, data entry, photocopying, and more.
  • Facilitating the signing and distribution of legal documents and preparing closing binders.
  • Arranging travel and preparing expense reports.

WHAT YOU'LL NEED

  • A minimum of five (5) years of experience in an administrative role, preferably within a business law, finance, or professional services setting.
  • A college degree (DEP or AEC) in Office Administration is advantageous.
  • Familiarity with document management software is a plus.
  • Proficiency in the MS Office suite.
  • Strong skills in word processing, spelling, proofreading, and editing.
  • Good judgment, tact, diplomacy, and meticulous attention to detail.
  • Ability to work autonomously, demonstrate proactivity, and manage time effectively in a fast-paced environment.
  • A solid work ethic, professional integrity, and the capability to collaborate effectively with team members.
  • Ability to work independently with minimal supervision.
  • Proficiency in English and French (or a willingness to learn).

We offer a tailored employee experience and a competitive total rewards and benefits package designed to attract and retain a diverse global talent pool, reward performance, and reinforce our business strategies and priorities. Beyond salary and incentive pay eligibility, you will have access to:

  • Investment in career development.
  • Comprehensive group insurance plans.
  • Competitive pension plans.
  • Unlimited access to virtual healthcare services and wellness programs.
  • Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers.
  • Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off.
  • A hybrid work model with a mix of in-office and remote days.

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