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Administrative Assistant

2 months ago

Montreal, Quebec, Canada PSP Investments Full time

About PSP Investments

PSP Investments is a leading global investment management firm that fosters a culture of collaboration, innovation, and excellence. We are committed to attracting and retaining top talent who share our values and are passionate about delivering exceptional results.

About the Role

We are seeking a highly skilled and experienced Senior Legal Assistant to join our dynamic and supportive Legal team. As a key member of our team, you will provide administrative support to our lawyers and contribute to the success of our organization.

Key Responsibilities

  • Provide administrative support to a team of lawyers on transactions and the management of a global portfolio of assets
  • Coordinate legal matter management, including the creation of workspaces, filing and file maintenance
  • Assist in the production of legal documents, preparation of mark-ups and tracking versions of contracts and correspondence
  • Provide overall administrative and operational support for the team, including scheduling of in-office and virtual meetings, data entry, photocopies, etc.
  • Coordinate the signing and distribution of legal documents and prepare closing binders
  • Make travel arrangements and prepare expense reports

Requirements

  • Minimum of five (5) years of experience in an administrative function, ideally with experience in a business law, finance or professional services environment
  • A college degree (DEP or AEC) in Office Administration is an asset
  • Knowledge of document management software is an asset
  • Proficiency in MS Office suite
  • Strong word processing, spelling, proofreading and editing skills
  • Good judgement, tact, diplomacy and attention to detail
  • Autonomy, proactivity and strong time-management skills, with ability to navigate a fast-paced environment
  • Good work ethic, professional integrity and ability to work effectively with other team members
  • Ability to work independently with minimal supervision
  • Proficiency in English and French (or willingness to learn)

What We Offer

  • A tailored employee experience and competitive total rewards and benefits package designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities
  • Investment in career development
  • Comprehensive group insurance plans
  • Competitive pension plans
  • Unlimited access to virtual healthcare services and wellness programs
  • Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers
  • Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off
  • A hybrid work model with a mix of in-office and remote days